Event Coordinator

Tennis Australia Limited; Melbourne; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Tickets to the Australian Open

Health & wellbeing benefits

Onsite gym and parking

Sponsorship partner discounts

Job summary

Tennis Australia is hiring an Event Coordinator (Product Operations) to support the planning and operational delivery of TA and Australian Open events. You will coordinate production, logistics, hospitality, and financial administration across a diverse event portfolio.

The role requires a highly organized, proactive event professional with strong collaboration and budgeting capabilities, willing to work flexible hours during the peak season.

Qualifications

• Minimum 3 years’ experience coordinating events from planning through to delivery, ideally within corporate, major event, sporting or live event environments.
• Sound knowledge of event operations, including production, audio visual, catering, creative execution, logistics and supplier management.
• Strong organisational and project coordination skills, with the ability to manage multiple priorities, timelines and detailed event documentation.
• Strong communication and stakeholder engagement skills, with the ability to build effective working relationships across internal teams, suppliers and external partners.
• Experience supporting event budgets, purchase orders, supplier invoicing and financial tracking with a high level of accuracy and attention to detail.
• A proactive and solutions-focused approach, with the ability to adapt, problem-solve and remain composed in a fast-paced event environment.
• Strong attention to detail and a commitment to delivering high-quality event experiences.
• Flexibility to work outside standard business hours as required to support event delivery.

Responsibilities

• Coordinating the planning and operational delivery of TA and AO official events, ensuring key requirements, timelines and deliverables are effectively managed.
• Coordinating production, catering and creative requirements, working closely with the Live Events team, suppliers and internal stakeholders to support high-quality event outcomes.
• Supporting project management across key events by coordinating project meetings, maintaining project plans and timelines, tracking deliverables and supporting the timely delivery of outcomes.
• Building strong working relationships with internal stakeholders, agencies, suppliers and venues to support successful event execution.
• Coordinating with key stakeholders to produce detailed event documentation, including project plans, run sheets, event orders, guest lists and floor plans.
• Supporting on-site event operations, including venue setup, hospitality spaces, guest management and logistics, while assisting with real-time problem-solving to ensure seamless event delivery.
• Coordinating event budgets, purchase orders, supplier invoicing, financial tracking and post-event reconciliation.
• Contributing to post-event reporting and identifying opportunities to improve processes and enhance the delivery of TA and AO events.

Skills

Event coordination

Budget management

Stakeholder engagement

Project coordination

Job description

At Tennis Australia, we’re creating a more playful world through tennis – for everyone. From grassroots to Grand Slams, tennis brings people together, inspires communities, and builds champions on and off the court.

We’re a team of imaginative and passionate people who believe in the power of sport to make a difference.

Want your chance to make a mark on a world-class, record-breaking event? We are hiring for a Event Coordinator to join our Event Operations team to deliver the Australian Open 2027. This is a full-time fixed-term contract from Oct 2026 to Feb 2027.

As Event Operations usually have seasonal roles, we require full availability and flexibility across the summer months, December – February. If you're ready to help us serve up real impact, we’d love to hear from you.

We’re committed to reflecting the communities we work and play in. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQI+ individuals, people with disability, and people from culturally diverse backgrounds.

About the role

Joining us as an Event Coordinator (Product Operations), you will support the successful planning and operational delivery of Tennis Australia (TA) and Australian Open (AO) official events. Working across a diverse portfolio of events, you will coordinate key operational elements including production, logistics, procurement, hospitality, creative execution and financial administration, working closely with internal stakeholders, suppliers and agencies to deliver exceptional event experiences.

This role requires a highly organised, proactive and solutions-focused event professional who enjoys working collaboratively, managing multiple priorities and bringing event plans to life.

In this role, you will be responsible for:

• Coordinating the planning and operational delivery of TA and AO official events, ensuring key requirements, timelines and deliverables are effectively managed.
• Coordinating production, catering and creative requirements, working closely with the Live Events team, suppliers and internal stakeholders to support high-quality event outcomes.
• Supporting project management across key events by coordinating project meetings, maintaining project plans and timelines, tracking deliverables and supporting the timely delivery of outcomes.
• Building strong working relationships with internal stakeholders, agencies, suppliers and venues to support successful event execution.
• Coordinating with key stakeholders to produce detailed event documentation, including project plans, run sheets, event orders, guest lists and floor plans.
• Supporting on-site event operations, including venue setup, hospitality spaces, guest management and logistics, while assisting with real-time problem-solving to ensure seamless event delivery.
• Coordinating event budgets, purchase orders, supplier invoicing, financial tracking and post-event reconciliation.
• Contributing to post-event reporting and identifying opportunities to improve processes and enhance the delivery of TA and AO events.

About you

To be successful in this role, you will bring:

• Minimum 3 years’ experience coordinating events from planning through to delivery, ideally within corporate, major event, sporting or live event environments.
• Sound knowledge of event operations, including production, audio visual, catering, creative execution, logistics and supplier management.
• Strong organisational and project coordination skills, with the ability to manage multiple priorities, timelines and detailed event documentation.
• Strong communication and stakeholder engagement skills, with the ability to build effective working relationships across internal teams, suppliers and external partners.
• Experience supporting event budgets, purchase orders, supplier invoicing and financial tracking with a high level of accuracy and attention to detail.
• A proactive and solutions-focused approach, with the ability to adapt, problem-solve and remain composed in a fast-paced event environment.
• Strong attention to detail and a commitment to delivering high-quality event experiences.
• Flexibility to work outside standard business hours as required to support event delivery.

What’s to love?

• Career development with a range of formal education and on the job training opportunities
• Tickets to the Australian Open
• Health & wellbeing benefits, including access to CorePlus Pilates and other wellbeing initiatives
• Onsite gym, tennis facilities & free onsite car parking
• A range of discounts from our sponsorship partners

You must hold (or be willing to obtain) a current Police Check and Working with Children Check.

Applications close 30th Oct 2026, however we will be reviewing applications as they are received, therefore this role may close sooner if we find the right candidate.

Tennis Australia is committed to providing a safe environment for all tennis participants, including children and young people. It is essential everyone involved with delivering tennis in Australia understands their responsibility in relation to child-safety.

We believe playing makes life better and we are always on the lookout to talented people to join our team and help us create a playful world through tennis.

Even if we are not currently advertising the position that you are looking for today, we may be tomorrow. There are a number of ways that you can keep up-to-date with new opportunities as they happen.

We encourage you to create a profile and register for our job alerts, as well as follow Tennis Australia on LinkedIn to stay up to date on the latest news and opportunities.