Assistant to General/Political Affairs Section

Embassy of Japan; Canberra; On-site; AUD 60,000 - 80,000; Full time

Job summary

Embassy of Japan in Australia seeks a well-organised Assistant to the Political Affairs Section to support a broad range of administrative and management tasks, including arranging meetings, managing correspondence, travel planning, and coordinating Embassy contacts.

The role also involves greeting visitors, providing logistical support for delegations and events, conducting policy research, and staying current with domestic and foreign political developments.

Qualifications

• Superior verbal and written communication skills.
• Basic IT skills (Microsoft Office, Excel, PowerPoint, Teams).
• Highly organised, motivated and with a flexible approach to assigned duties.

Responsibilities

• Arrange meetings and appointments; manage correspondence via emails and phone calls.
• Make travel arrangements and manage Embassy contacts.
• Receive and escort guests/visitors for meetings.
• Provide logistical support to Japanese delegations visiting Australia.
• Provide administrative and logistical support for Embassy events.
• Conduct research regarding domestic and foreign policies.
• Remain up-to-date with current news and events relating to domestic and foreign politics.
• Provide various other forms of support to Embassy staff as required.

Job description

Assistant to General/Political Affairs Section

The Embassy of Japan in Australia is seeking a well-organised and responsible person for the role of Assistant to the Political Affairs Section.

Duties may include, but are not limited to:

Undertaking a broad range of administrative/management support tasks, such as arranging meetings and appointments, managing correspondence through emails and phone calls, making travel arrangements, and managing the Embassy contacts.

Receiving and escorting guests/visitors who come to the Embassy for meetings.

Providing logistical support to Japanese delegations visiting Australia.

Providing administrative and logistical support for Embassy events.

Conducting research regarding domestic and foreign policies.

Remaining up-to-date with current news and events relating to domestic and foreign politics.

Providing various other forms of support to Embassy staff as required.

2. Requirements for this position include:

Superior verbal and written communication skills.

Basic IT skills (Microsoft Office, Excel, PowerPoint, Teams).

Highly organised, motivated and with a flexible approach to assigned duties.

Ability to multitask, work under pressure, and prioritise tasks to meet deadlines.

Ability to work efficiently and effectively in a team and maintain a friendly, safe working environment for all staff.

High research and analytical skills.

Curiosity and aspiration to embrace new environment and challenges.

3. It would also be advantageous if the applicant has:

Some familiarity with Japanese language and culture.

Experience in administrative work and event management.

An interest in international relations/politics.

NOTES:

This position is full-time commencing in January 2027 at the earliest (due to administrative requirements).

A starting salary will be calculated commensurate with experience based on the salary scale of the Embassy.

For further information regarding this position, please contact the Political Affairs Section at*********@cb.mofa.go.jp. Due to the high number of applications expected, only those shortlisted will be contacted.