Political Affairs Assistant: Admin, Research & Events

Embassy of Japan; Canberra; On-site; AUD 60,000 - 80,000; Full time

Job summary

Embassy of Japan in Australia seeks a well-organised Assistant to the Political Affairs Section to support a broad range of administrative and management tasks, including arranging meetings, managing correspondence, travel planning, and coordinating Embassy contacts.

The role also involves greeting visitors, providing logistical support for delegations and events, conducting policy research, and staying current with domestic and foreign political developments.

Qualifications

• Superior verbal and written communication skills.
• Basic IT skills (Microsoft Office, Excel, PowerPoint, Teams).
• Highly organised, motivated and with a flexible approach to assigned duties.

Responsibilities

• Arrange meetings and appointments; manage correspondence via emails and phone calls.
• Make travel arrangements and manage Embassy contacts.
• Receive and escort guests/visitors for meetings.
• Provide logistical support to Japanese delegations visiting Australia.
• Provide administrative and logistical support for Embassy events.
• Conduct research regarding domestic and foreign policies.
• Remain up-to-date with current news and events relating to domestic and foreign politics.
• Provide various other forms of support to Embassy staff as required.

Job description

Embassy of Japan in Australia seeks a well-organised Assistant to the Political Affairs Section to support a broad range of administrative and management tasks, including arranging meetings, managing correspondence, travel planning, and coordinating Embassy contacts.

The role also involves greeting visitors, providing logistical support for delegations and events, conducting policy research, and staying current with domestic and foreign political developments.