Assistant Project Manager

Jones Lang LaSalle Incorporated; Sydney; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Maternity leave

Private health insurance

Employee discounts

Volunteer time off

EV car novated lease

Premium offices

Job summary

Jones Lang LaSalle Incorporated is seeking an Assistant Project Manager to work on complex construction projects in Sydney CBD. The role is site-based, embedded with the client for at least three days a week, and involves managing active works in occupied buildings to maintain business continuity.

You will coordinate 20 to 30+ stakeholders, oversee five to eight projects simultaneously, and ensure safety, quality, budget and programme delivery across heritage restorations, façade work, and

Qualifications

• Degree in Project Management, Construction Management or related discipline.
• Minimum three years' design, construction or project management experience.
• Experience managing heritage buildings in live environments.

Responsibilities

• Prepare and maintain monthly project deliverables, budgets and programmes.
• Develop risk registers and engage in value engineering.
• Draft RFPs, manage tenders, and contract administration for consultants and contractors.
• Chair weekly project meetings and ensure documentation is complete at close-out.
• Manage on-site construction delivery in live environments with minimal disruption.
• Prepare WHSPs, SWMS, permits to work and site safety inspections.
• Coordinate multi-stakeholder groups (20–30+ parties) and maintain client relationships.
• Utilize JLL platforms (Clarizen, Jaggaer, Project Toolkit, Ariba, CSMS) for reporting and procurement.

Skills

Heritage buildings

Stakeholder management

Project coordination

Site management

Construction management

Procurement

Vendor management

Education

Degree in Project Management or Construction Management

Tools

Clarizen

Jaggaer

Project Toolkit

Ariba

CSMS

Job description

## Assistant Project ManagerAplikuj: On-site: Sydney, NSW: Full time: Opublikowano dzisiaj: REQ528995**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **Shaping the future of real estate for a better world!**At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.**What this opportunity involves:**As an Assistant Project Manager in our Project and Development Services team, you'll play a vital role in delivering complex construction projects across heritage and operational education environments. Working closely with senior project leaders, you'll take independent responsibility for managing smaller to mid-scale projects from establishment through to handover and closure, while contributing to larger, more complex initiatives under guidance. This is a hands-on, site-based role requiring you to be embedded with our client in Sydney's CBD at least three days per week, managing active construction in live, occupied buildings where business continuity is paramount. You'll coordinate diverse stakeholder groups—often 20 to 30+ parties including building occupants, facility managers, consultants, contractors, and university departments—ensuring every voice is heard and every outcome maximized. At JLL, we believe the most effective teams are built when everyone is empowered to thrive, and this role offers you the platform to demonstrate leadership, build capability, and contribute meaningfully to projects that shape learning environments for the future. You'll manage between five to eight projects simultaneously at various stages, from heritage building restorations and façade repairs to interior fit-outs and amenities refurbishments, always balancing quality, safety, budget, and programme delivery.**Key Responsibilities include:*** Prepare and maintain monthly project deliverables including Project Delivery Plans, Status Reports, Anticipated Cost Reports, and meeting agendas and minutes* Establish and maintain detailed project budgets and programmes, forecasting expenditure and setting clear milestones to ensure successful delivery within financial and time constraints* Develop and maintain accurate, up-to-date risk registers and participate in value engineering and buildability analysis to minimize risk and maximize project outcomes* Draft and issue Requests for Proposal (RFPs), manage tendering processes, and carry out contract administration for consultants, contractors, and suppliers in accordance with legal and commercial requirements* Chair weekly project meetings, attend Project Control Group (PCG) sessions, and ensure all contractual documentation—including as-builts, deeds of release, and client training materials—is completed at project close-out* Manage on-site construction delivery under an agency model, acting on behalf of the Principal to oversee active works in live, operational environments with minimal disruption to building occupants and critical services* Prepare and maintain Work Health and Safety Plans (WHSP), review and approve Safe Work Method Statements (SWMS), and manage permits to work, site inductions, safety compliance inspections, and incident reporting* Coordinate complex, multi-stakeholder ecosystems involving internal and external parties, maintaining positive client relationships and representing JLL's commitment to quality and professionalism at all times* Utilize JLL technology platforms including Clarizen, Jaggaer, Project Toolkit, and where applicable, Ariba and CSMS, to ensure accurate project reporting, procurement management, and contractor safety oversight**Sounds like you? This is what we're looking for:*** A degree in Project Management, Construction Management, or a related discipline, with a minimum of three years' experience in design, construction, or project management; or a combination of formal education and experience totaling at least eight years, three of which must be directly related to project or construction management* Direct, hands-on experience managing heritage building conservation and restoration projects in accordance with relevant heritage guidelines and approvals processes* Proven track record delivering construction projects in live, operational environments where existing building occupancy, critical services, and business continuity must be maintained throughout construction* Demonstrated experience managing active construction sites under an agency model, acting on behalf of a Principal throughout the project lifecycle* Technical expertise in roof replacements and waterproofing systems, façade restoration (including concrete remediation and structural repairs), interior fit-outs, and bathroom refurbishments* Direct involvement in construction safety management, including preparation of Work Health and Safety Plans, review of Safe Work Method Statements, and management of permits to work and site compliance inspections* Demonstrated procurement experience including end-to-end RFP/RFQ preparation, tender evaluation, contract negotiation, vendor prequalification, and performance management* Strong capability managing complex stakeholder environments involving 20 to 30+ internal and external parties simultaneously, including building occupants, facility managers, authorities, consultants, contractors, and university departments* Availability to work on-site with the client in Sydney CBD a minimum of three days per week to ensure effective project oversight and stakeholder engagement **Preferred qualifications:*** Experience in site management for a Principal model (in addition to agency model experience)* Familiarity with Ariba procurement platform and CSMS (Contractor Safety Management System)* Proficiency in Microsoft Project for programme development, critical path analysis, and resource planning* Understanding of ISO14001, ISO45001, and ISO9001 accreditations and experience maintaining compliance with Environmental Health and Safety legislation* Demonstrated ability to assist in the preparation of project proposals, EOI submissions, and client presentations to secure new work* Experience introducing opportunities to other business lines within JLL and developing relationships with existing clients to increase organizational profile and exposure* Knowledge of various project delivery methods including Project Management, Construction Management, Managing Contractor, Warranted Price, and Lump Sum contracts **Benefits:**Great employee discounts off fitness, wellbeing & other renowned brands18 weeks paid maternity leavePrivate Health Insurance DiscountsActive Social ClubEmployee assistant programNovated Lease for EV carsPaid time off for volunteer workCareer Opportunities with Australia's #1 Commercial Real Estate firmPremium offices**What you can expect from us:**You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognize and appreciate the skills acquired in their service careers as vital and transferable to our workforce.***Apply today, quoting job reference number REQ528995*** **Location:**On-site –Sydney, NSW