Assistant Facilities Manager

Redpath Partners; Sydney; On-site; AUD 95,000 - 110,000; Full time

Job summary

Redpath Partners in Sydney is seeking an Assistant Facilities Manager (Operations) to support the retail portfolio. Based in Neutral Bay, you will travel to sites for inspections and report to the Group Operations Manager, assisting with day-to-day facilities, risk, security and sustainability.

The role requires strong IT and contracts administration skills to manage PPMs, negotiations and contractor performance, ensuring compliance and efficient operation across NSW assets.

Qualifications

• Experience in operations, facilities management, engineering, trade, or building services.
• Proven ability to manage and influence diverse stakeholders and contract partners.
• Strong administrative skills and financial and commercial acumen; proven contract negotiation/management.
• Ability to embed and influence Work Health and Safety culture.

Responsibilities

• Assist day-to-day facilities, operations and building management functions across NSW assets, whilst based in NSW Head office.
• Manage subcontractor relationships and arrange PPMs, reactive repairs and capital works, aligning with asset priorities.
• Data analysis to improve asset operational and environmental performance.
• Support and assist in the management of service contracts across the portfolio ensuring delivery of contract administration, contractor compliance and performance management of contract KPI’s.
• Provide support in the sustainability strategy including waste management and solar initiatives.
• Assist in delivery of tenancy coordination activities, including coordination of category 1 and essential services works and assist in overseeing lessee fit out requirements.
• Assist in the collation of data and management of property asset registers and contractor registers.
• Provide general support and assistance to the Group Operations Manager, Head of Asset Management, Portfolio Manager, property and leasing team, retail partners, external stakeholders and third-party contractors.

Skills

Facilities management

Stakeholder management

Contract negotiation

Administrative skills

Job description

Role: Assistant Facilities Manager (Operations)

Package: $95,000-$110,000 package (including super)

The Role:

Redpath are working in partnership with a privately owned diversified investment group with extensive in-house management capability in commercial property, hotels, hospitality and investment management.

A new opening has become available for an Assistant Facilities Manager to support the retail portfolio across Sydney You will be based in the office in Neutral Bay with travel to sites as and when required for inspections.

You will report into the Group Operations Manager and be responsible for assisting with day-to-day facilities and operational management, risk, security and compliance and sustainability of assets.

The role will require a lot of admin regarding contracts and purchase orders so must be proficient with IT systems.

Your duties and responsibilities as Assistant Facilities Manager will be:

• Assist in the day to day facilities, operations and building management functions across the Group’s NSW assets, whilst being based in NSW Head office.


• Manage subcontractor relationships and arrange PPM’s, reactive repairs and capital works, aligning with asset priorities.


• Data analysis to improve asset operational and environmental performance.


• Support and assist in the management of service contracts across the portfolio ensuring delivery of contract administration, contractor compliance and performance management of contract KPI’s.


• Provide support in the sustainability strategy including waste management and solar initiatives


• Assist in delivery of tenancy coordination activities, including coordination if category 1 and essential services works and assist in overseeing lessee fit out requirements.


• Assist in the collation of date and management of property asset registers and contractor registers.


• Provide general support and assistance to the Group Operations Manager, Head of Asset Management, Portfolio Manager, property and leasing team, retail partners, external stakeholders and third-party contractors.

To be considered for this Assistant Facilities and Operations role, we are looking for the following experience:

• Experience in operations, facilities management, engineering, trade, or building services


• Proven ability to manage and influence diverse stakeholders and contract partners


• Strong administrative skills and financial and commercial acumen\Proven contract negotiation/management


• Ability to embed and influence Work Health and Safety culture

In return for your commitment, our client are offering:

• Opportunity to work in a culture who promote integrity, honest relationships and entrepreneurial spirit


• Package of $95,000-$110,000 including super