Assets & Contract Administration Officer - Parking

hobartcity.com.au; Hobart; On-site; AUD 84,000 - 103,000; Full time

Benefits offered by this job

Above Award wages and Employer Super/

Leave entitlements

Health and Wellness programs

Ability to purchase additional leave

Employee Assistance Program

Corporate Health Plan discounts

Job summary

The City of Hobart is seeking an organised and proactive Assets and Contract Administration Officer – Parking to support the administration, record management, maintenance coordination and performance of parking assets and service contracts. This role ensures infrastructure is functional, safe and maintained to agreed standards and service levels.

Based in Hobart, TAS, the successful candidate will manage asset data, coordinate maintenance, review invoices and contracts, and contribute to

Qualifications

• Experience providing administrative support within a professional environment.
• Strong customer service and stakeholder engagement skills.
• Experience maintaining asset databases and managing asset information.
• Demonstrated ability to administer contracts and agreements.
• Well-developed Microsoft Office skills, particularly Excel.
• Experience using financial management, electronic document management, asset management, or database systems.
• Relevant qualifications in Contract Management, Asset Management, Business Administration, or a related field, or an equivalent combination of qualifications and experience.

Responsibilities

• Maintain and update records for operational parking assets, including meters, sensors, handheld devices, body worn cameras, license plate recognition mobile and fixed cameras, car parking barriers, boom gates, and other parking infrastructure.
• Coordinate scheduled and reactive maintenance activities by liaising with internal staff, Parking Technicians, contractors, and suppliers, and elevate unresolved or high-risk faults where required.
• Generate reports from integrated systems, identify anomalies, and provide data for decision-making.
• Check invoices, work orders and service reports against contract requirements, maintenance records, and agreed service levels before progressing for approval.
• Maintain contract records, registers, correspondence, warranty information, service reports, and evidence of contractor performance in accordance with Council requirements.
• Support procurement activity for parking assets and services by providing operational input into specifications, service requirements, contractor performance information and evaluation processes, within the limits of the role.

Skills

Customer service

Stakeholder engagement

Asset databases

Contract administration

Excel

Asset management systems

Education

Contract Management

Asset Management

Business Administration

Tools

Microsoft Office

Asset management systems

Job description

Assets & Contract Administration Officer - Parking

Job No:COH23899

Location:Hobart, TAS

Group and Team: Community and Economic Development, Parking Services Division
Location: Council Centre
Employment status: Permanent Full-time
Classification: Municipal OfficerLevel 3
Agreement: Hobart City Council Enterprise Agreeme nt 2024
Salary range: $93,872 per annum + 13.5% superannuation.

About the role

The City of Hobart is seeking an organised and proactive Assets and Contract Administration Officer – Parking to support the effective administration, record management, maintenance coordination and operational performance of Council’s parking assets and associated service contracts, ensuring infrastructure is functional, safe and maintained in accordance with established standards, procedures and service level / contract agreements.

Key group responsibilities:

• Maintain and update records for operational parking assets, including meters, sensors, handheld devices, body worn cameras, license plate recognition mobile and fixed cameras, car parking barriers, boom gates, and other parking infrastructure.
• Coordinate scheduled and reactive maintenance activities by liaising with internal staff, Parking Technicians, contractors, and suppliers, and elevate unresolved or high-risk faults where required.
• Generate reports from integrated systems, identify anomalies, and provide data for decision-making.
• Check invoices, work orders and service reports against contract requirements, maintenance records, and agreed service levels before progressing for approval.
• Maintain contract records, registers, correspondence, warranty information, service reports, and evidence of contractor performance in accordance with Council requirements.
• Support procurement activity for parking assets and services by providing operational input into specifications, service requirements, contractor performance information and evaluation processes, within the limits of the role.

You are a detail-oriented and customer-focused professional who enjoys working with data, contracts, and asset information systems. You thrive in a collaborative environment and are confident building relationships with a range of stakeholders.

To be successful in this role, you will bring:

• Experience providing administrative support within a professional environment.
• Strong customer service and stakeholder engagement skills.
• Experience maintaining asset databases and managing asset information.
• Demonstrated ability to administer contracts and agreements.
• Well-developed Microsoft Office skills, particularly Excel.
• Experience using financial management, electronic document management, asset management, or database systems.
• Relevant qualifications in Contract Management, Asset Management, Business Administration, or a related field, or an equivalent combination of qualifications and experience.

Most importantly, you'll share our commitment to delivering positive outcomes for the Hobart community and embody our values of People, Focus & Direction, Accountability, Teamwork, and Creativity & Innovation.

About us

The City of Hobart offers something for everyone, with connections between nature, history, culture, businesses and each other. We are proud to provide a range of services and facilities that support the wellbeing, safety and participation of the community as well as continuously look to improve and embrace new approaches to achieve better outcomes for all. With an industrious and diversified economy, wherever your skills, talents and passions lie, we can offer you the opportunity to have a rewarding career with ongoing learning and development opportunities.

We recognise contributions to our workforce and offer:

• Above Award wages and Employer Superannuation at 13.5% with salary sacrifice options.
• A wide range of leave entitlements.
• Health and Wellness programs, including onsite gyms.
• Ability to purchase additional leave after 12 months of service.
• An Employee Assistance Program that offers onsite visits.
• Corporate Health Plan discounts with BUPA, St. Lukes and Medibank.

The City of Hobart is committed to building an inclusive community and workplace. As an equal opportunity employer, we encourage applications from people of all backgrounds, abilities, ages and identities.

City of Hobart has a strong commitment to health and safety. Appointment will be subject to satisfactory pre-employment background checks. These will include reference checks, verification of qualifications, National Criminal History record checkand Medical Assessment including drug and alcohol testing.

The City of Hobart operates within the Child and Youth Safe Organisations Framework, safeguarding children and young people accessing our services and facilities. Your commitment to this framework is essential to improving the way we work, by implementing strategies and actions to promote child safety and wellbeing and preventing harm to children and young people. The City of Hobart incorporates Tasmania’s Child and Youth Safe Standards in its recruitment process, ensuring the safety and well-being of children and young people in our community.

Selection process

Candidates are initially selected for interview based on the details provided in their application.

The City of Hobart assesses all applications based on merit.

Positions are filled, based on how well the successful candidate meets the requirements of the position.

Hobart City Council is collecting personal information from you as part of the recruitment and selection process. Council recognises the importance of privacy and is committed to ensuring the privacy of your personal information collected and/or received by us.

Council's recruitment applications are hosted by external service providers who also recognise the importance of privacy. By proceeding with your application, you acknowledge that your personal information will be hosted by these external service providers until such time as you elect not to have your information stored on these external hosted sites.

• Yes I agree to the privacy statement *