APS5 Administration Officer| Regulatory Applications Coordinator

DFP Recruitment; Canberra; Hybrid; AUD 106,000 - 118,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

DFP Recruitment is seeking a Regulatory Applications Coordinator to join a government team in Canberra. You will support prescription medicine registration and variation applications, coordinating processes and keeping records.

This 12-month full-time role offers hybrid work, ASAP start, and a rate of AUD 54.59 per hour plus super. Australian citizenship is essential and baseline security clearance preferred.

Qualifications

• Administration, coordination or workflow management experience.
• Strong organisational skills with the ability to manage competing priorities.
• Attention to detail and accurate record-keeping.
• Strong written and verbal communication.
• Experience preparing professional correspondence, reports or briefing material.
• Ability to collaborate with diverse stakeholders.

Responsibilities

• Coordinate prescription medicine registration and variation applications.
• Track application progress and maintain accurate records.
• Prepare documentation, correspondence, reports and briefing material.
• Liaise with internal stakeholders to facilitate timely processing.
• Monitor workflows, deadlines and outcomes across applications.
• Provide general administrative support to Case Managers.

Skills

Administration

Coordination

Stakeholder management

Communication

Tools

Records management software

Workflow systems

Job description

We are seeking a Regulatory Applications Coordinator to join a government team responsible for the administration and coordination of prescription medicine applications and regulatory processes. This is a fantastic opportunity to contribute to work that supports the timely assessment and availability of prescription medicines in Australia.

The Opportunity

Working closely with experienced Case Managers and regulatory stakeholders, you will provide administrative and coordination support across a range of prescription medicine registration and variation applications.

You will be responsible for keeping applications moving, maintaining accurate records and supporting stakeholders throughout the regulatory process.

Key responsibilities

• Assist with the coordination and administrative management of prescription medicine registration and variation applications.
• Support regulatory assessment activities, including tracking application progress and maintaining accurate records.
• Prepare and maintain documentation, correspondence, reports and briefing material.
• Liaise with internal stakeholders to facilitate the timely processing of applications.
• Monitor workflows, deadlines and outcomes across multiple applications.
• Provide general administrative and coordination support to Case Managers and the broader team.

About you

• Demonstrated experience in administration, coordination or workflow management, ideally supporting regulatory applications or processes.
• Strong organisational skills and the ability to manage competing priorities in a high-volume environment.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Strong written and verbal communication skills.
• Experience preparing professional correspondence, reports or briefing material.
• The ability to work collaboratively with a diverse range of stakeholders.

Desirable experience

Experience within a health, medicines, scientific or regulatory environment will be highly regarded. Knowledge of Australian Government administrative, policy or regulatory processes, as well as experience with records management or workflow systems, will also be advantageous.

The details

• ASAP commencement
• 12-month assignment, with potential extension to be determined
• Full-time, 37.5 hours per week
• Canberra – Fairbairn location
• Hybrid work-from-home flexibility available
• $54.59 per hour + super
• Australian Citizenship essential
• Baseline security clearance preferred

Disability and inclusion

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise [e-mail]1300 337 000and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

Do not submit any sensitive personal information in your resume.