Aps5 2 Program & Administration Support Officers

Softtest Pays Pty; Canberra; On-site; AUD 70,000 - 95,000; Full time

Job summary

Australian Government DFAT is seeking suitable candidates for contract management support roles. The role involves assisting with day-to-day contract management activities, records maintenance, and compliance with CPRs and policies.

Applicants must have NV1-level security clearance and be based in Australia. Strong Excel skills, documentation maintenance, and the ability to prepare reports are required.

Qualifications

• Experience in contract management support within government environments.
• Proficient in Excel and records management; able to create and maintain registers.
• Familiar with CPRs and procurement policy frameworks; able to support statutory reporting.

Responsibilities

• Provide administrative support to contract managers including records management and invoice tracking.
• Maintain registers, central mailbox, and meeting minutes as required.
• Assist with drafting procurement and contract documentation and reporting.
• Collate data and provide simple analysis and reports as requested.
• Communicate effectively across staff levels and ensure compliance with policies.

Skills

Contract management

Stakeholder management

Data analysis

Excel

Records management

Policy & regulatory knowledge

Tools

CPRs knowledge

Job description

Australian Citizens with NV1 Clearance residing in Australia only respond.

The Skills Framework for the Information Age (SFIA) has been used to inform the requirements. In summary, DFAT seeks a suitable candidate/s with the following relevant skillset:

Skills/Levels:

• Relationships and engagement - Stakeholder management - Contract management (ITCM) - Level 3
• Support day-to-day contract management activities that reflect departmental needs, align with departmental priorities and comply with applicable legislation, regulations, policies, guidelines and procedures (e.g. PGPA Act, Commonwealth Procurement Rules, FFSP Act and the DFAT Procurement Policy).
• 2. Provide administrative support to contract managers including but not limited to: o Electronic records management including creation, filing and updating o Creation and maintenance of registers o Tracking and management of invoice approval to payment o Central mailbox management and maintenance o Meeting minutes recording where required
• 3. Good working knowledge of Commonwealth Procurement Rules (CPRs) and Government procurement policy frameworks.
• 4. Assist with drafting procurement and contract documentation including tenders, panels, contracts and statutory reporting requirements.
• 5. Collate data contract management. Provide simple analysis and reports as requested.
• 6. Communicate effectively with all levels of staff. Proficient in Excel. Demonstrated experience in contract management support and administration within Australian government environments. Current AGSVA security clearance (minimum NV1).

Required Skills:

Data Legislation Support Analysis Contract Management Stakeholder Management Government Filing Procurement Excel Regulations Records Security Administration Documentation Maintenance Management