APS 5 - Business Services Officer

Australian Department of Defence; Puckapunyal; On-site; AUD 90,000 - 97,000; Full time

Benefits offered by this job

Superannuation

Job summary

Australian Department of Defence in Victoria seeks an APS 5 Business Services Officer to support Defence logistics and maintenance across dispersed sites. You will assist the APS 6 Business Services Manager while performing roles of Unit Security Officer and Facilities Manager to keep Defence facilities safe, compliant and fit for purpose.

Key duties include security management, facilities coordination, procurement, budgeting, and records management across sites, with a focus on service

Qualifications

• Experience in security management and facilities coordination within a complex operational context.
• Proven ability to manage business operations across multiple sites.
• Experience with procurement, budgeting, reporting and records management.

Responsibilities

• Supporting business services functions including security, administration, procurement, facilities and equipment management, information systems and site support.
• Managing physical, personnel and information security in accordance with Defence security policy across multiple sites.
• Coordinating facilities maintenance, repairs, infrastructure upgrades, accommodation and base support services.
• Liaising with contractors, estate personnel and stakeholders to resolve security, infrastructure and service delivery issues.
• Monitoring compliance with WHS, environmental and security requirements.
• Coordinating workflows, monitoring service delivery, maintaining accurate records and reporting.
• Identifying process improvements and providing timely advice to stakeholders to enhance operational effectiveness and capability outcomes.

Skills

Security administration

Facilities management

Business operations

Procurement

Budgeting

Records management

Information systems

Tools

Microsoft Office

Defence business systems

Job description

Australian Department of Defence – Puckapunyal VIC

• $89,841 - $96,829 + up to 15.4% Superannuation

The Role

As the APS 5 Business Services Officer, you will support Defence logistics and maintenance operations across a geographically dispersed network of sites throughout Victoria. Under limited direction, you will assist the APS 6 Business Services Manager while undertaking the key roles of Unit Security Officer (USO) and Facilities Manager, ensuring Defence facilities remain safe, secure, compliant and fit for purpose.

Key responsibilities will include:

• Supporting business services functions including security, administration, procurement, facilities and equipment management, information systems and site support.
• Managing physical, personnel and information security in accordance with Defence security policy across multiple sites.
• Coordinating facilities maintenance, repairs, infrastructure upgrades, accommodation and base support services.
• Liaising with contractors, estate personnel and stakeholders to resolve security, infrastructure and service delivery issues.
• Monitoring compliance with WHS, environmental and security requirements.
• Coordinating workflows, monitoring service delivery, maintaining accurate records and reporting.
• Identifying process improvements and providing timely advice to stakeholders to enhance operational effectiveness and capability outcomes.

• $89,841 - $96,829 + up to 15.4% Superannuation
• Puckapunyal - VIC

The Role

As the APS 5 Business Services Officer, you will support Defence logistics and maintenance operations across a geographically dispersed network of sites throughout Victoria. Under limited direction, you will assist the APS 6 Business Services Manager while undertaking the key roles of Unit Security Officer (USO) and Facilities Manager, ensuring Defence facilities remain safe, secure, compliant and fit for purpose.

Key responsibilities will include:

• Supporting business services functions including security, administration, procurement, facilities and equipment management, information systems and site support.
• Managing physical, personnel and information security in accordance with Defence security policy across multiple sites.
• Coordinating facilities maintenance, repairs, infrastructure upgrades, accommodation and base support services.
• Liaising with contractors, estate personnel and stakeholders to resolve security, infrastructure and service delivery issues.
• Monitoring compliance with WHS, environmental and security requirements.
• Coordinating workflows, monitoring service delivery, maintaining accurate records and reporting.
• Identifying process improvements and providing timely advice to stakeholders to enhance operational effectiveness and capability outcomes.

About our Team

Joint Logistics Unit - Victoria at Puckapunyal delivers theatre logistics services including warehousing, distribution and materiel maintenance, to Defence dependencies nationally and overseas. As part of the Business Services team, you will provide administrative and business support across work health and safety, security, facilities, information systems, equipment management, procurement, budgeting, reporting and records management.

This work is undertaken within a framework of legislation, established principles, work practices and procedures in accordance with Defence mission and business objectives. The team works within an integrated workforce of Australian Public Service, Australian Defence Force and Industry Partner personnel, providing responsive and customer-focused services that support the effective operation of the Puckapunyal site.

Our Ideal Candidate

We are seeking an experienced professional with demonstrated capabilities in security administration, facilities management and business support within a complex operational environment. You will be organised, adaptable and able to work independently while managing competing priorities across geographically dispersed sites and delivering consistent business support outcomes.

The successful candidate will:

• Demonstrate experience in security management, facilities coordination and business operations.
• Communicate professionally with Defence, industry and contractor stakeholders.
• Apply sound judgement to manage risks, resolve issues and
• Build trusted relationships through responsive, customer focused service delivery.
• Understand governance, compliance and assurance requirements relating to security, facilities and workplace operations.
• Manage competing priorities across multiple sites while maintaining service standards.
• Have experience in records management, procurement, budgeting, reporting, WHS and related business services functions.
• Use Microsoft Office and business systems confidently and adapt to Defence specific applications, processes and procedures.

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