APS 5 - Administration Officer

Australian Department of Defence; Bungendore; On-site; AUD 90,000 - 97,000; Full time

Job summary

Australian Department of Defence – Bungendore NSW is seeking an Administration Officer to support HQJOC missions in a fast-paced environment. You will work independently with a focus on outcomes, accuracy, and constructive engagement with diverse stakeholders.

Key duties include providing executive support, coordinating task flow, maintaining branch records, handling HR requisitions, and implementing governance. The role offers a challenging, varied workload within a government setting.

Qualifications

• Experience providing executive support.
• Strong time management and organisation skills.
• Ability to manage competing priorities and deadlines.
• Proven ability to engage with a range of stakeholders.

Responsibilities

• Providing executive support to the Branch and HQJOC.
• Coordinating the flow of tasks and information across the Branch.
• Ensuring sound branch records and information management.
• Ability to coordinate tasking and support executive documents.
• Handling branch human resource requisitions.
• Administering branch security requirements and governance.

Skills

Executive support

Time management

Stakeholder engagement

Attention to detail

Organisation

Job description

Australian Department of Defence – Bungendore NSW

4d ago , from Australian Department of Defence

• $89,841 - $96,829 + up to 15.4% Superannuation

The Role

The right candidate for this role will thrive in a dynamic and fast-paced work environment where they can work independently to help deliver Headquarters Joint Operations Command (HQJOC) missions.

To be successful in this role you are outcome-focused with a high level of attention to detail and will be able to engage constructively and provide assistance to a range of critical stakeholders. Demonstrated experience with managing competing priorities and exceptional time management skills are a must.

As an Administration Officer, you could expect to take on a broad range of tasks include:

• Providing executive support;
• Coordinating the flow of tasks and information across the Branch;
• Ensuring sound Branch records and information management;
• Ability to coordinate tasking’s
• Assisting in collating executive documents where required
• Handling Branch human resource requisitions;
• Administering Branch security requirements; and
• Implementing sound corporate governance.

• $89,841 - $96,829 + up to 15.4% Superannuation
• Bungendore - NSW

The Role

The right candidate for this role will thrive in a dynamic and fast-paced work environment where they can work independently to help deliver Headquarters Joint Operations Command (HQJOC) missions.

To be successful in this role you are outcome-focused with a high level of attention to detail and will be able to engage constructively and provide assistance to a range of critical stakeholders. Demonstrated experience with managing competing priorities and exceptional time management skills are a must.

As an Administration Officer, you could expect to take on a broad range of tasks include:

• Providing executive support;
• Coordinating the flow of tasks and information across the Branch;
• Ensuring sound Branch records and information management;
• Ability to coordinate tasking’s
• Assisting in collating executive documents where required
• Handling Branch human resource requisitions;
• Administering Branch security requirements; and
• Implementing sound corporate governance.

About our Team

As an administration officer at HQJOC in the Directorate of Personnel you will be involved in a range of activities from delivering ongoing administrative functions through to support for projects. You will work in a collaborative working environment that offers exciting challenges, a diverse range of work; and the guidance and support to ensure that you always have everything required for success.

As Defence’s greatest asset is our people, we offer generous remuneration and conditions as our commitment to you.

Our Ideal Candidate

Headquarters Joint Operations Command is a fast paced and dynamic working environment. We are seeking an energetic and collaborative individual to join the team. You will need to be highly organised, with highly developed communication skills (written and verbal) and be adept at working within a high-paced team environment.

You will thrive under pressure and have the ability to work in peak periods, and other instances as required. Our ideal candidate will have exceptional organisational skills, be able to communicate effectively and work collaboratively, have excellent attention to detail and possess well-developed priority-management skills.

To be successful in this role you will need to:

• Use your initiative and solve problems;
• Complete tasks, plan, and coordinate business priorities;
• Successfully develop and implement Branch administrative procedures;
• Work collaboratively in a team-based environment;
• Actively participating in, and contributing to, team and organisational objectives;
• Be an excellent communicator who can liaise with a range of internal and external stakeholders;
• Be self-motivated, pro-active, organised, and enjoy being part of a team; and
• Have good judgement.

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