Appointments & Scheduling Coordinator

Freedom Digital Co Pty Ltd; Gold Coast City; Remote; AUD 60,000 - 82,000; Full time

Benefits offered by this job

Competitive base salary

Commission structure to reward impact

Remote-friendly environment

Job summary

Freedom Digital Co Pty Ltd in Currumbin, QLD is seeking an experienced Appointments & Scheduling Coordinator to drive an efficient appointment pipeline across multiple Australian time zones. You will match clients with hosts, manage high volumes of bookings, and communicate clearly with stakeholders to ensure accurate scheduling.

Ideal candidates will have 3+ years in scheduling/operations, exceptional attention to detail, strong critical thinking, and the ability to work independently in a

Qualifications

• 3+ years in scheduling, coordination, or operations roles in fast-paced environments.
• Exceptional attention to detail and accuracy.
• Strong critical thinking with ability to match and prioritize under pressure.
• Confident written and verbal communicator managing multiple stakeholders.

Responsibilities

• Coordinate and schedule appointments between clients and hosts across multiple time zones.
• Manage a high volume of bookings with precision; no two appointments are the same.
• Communicate clearly with internal teams and external parties to confirm, adjust, and track appointments.
• Navigate scheduling across Australian time zones and manage conflicts and changes confidently.
• Assess suitability for client engagement using established matching criteria.
• Maintain accurate records and scheduling data to prevent omissions.
• Proactively flag and resolve scheduling issues before they arise.

Skills

Attention to detail

Critical thinking

Communication skills

Self-management

Tech-savvy

Job description

Freedom Digital Co Pty Ltd – Currumbin QLD

We're looking for a sharp, detail-driven Appointments & Scheduling Coordinator to join our growing team. This is a genuinely critical role — not a standard admin position. You'll be the engine behind a fast-moving appointment pipeline, responsible for matching the right clients with the right appointments across multiple Australian time zones, every single day.

If you thrive in high-paced environments, take pride in getting things right the first time, and enjoy the challenge of thinking on your feet — this role was built for you.

What you'll do

Coordinate and schedule appointments between clients and hosts, ensuring the right match based on defined criteria and requirements

Manage a high volume of bookings with precision — no two appointments are the same

Communicate clearly and efficiently with both internal team members and external parties to confirm, adjust, and track appointments

Navigate scheduling across multiple Australian time zones, managing conflicts and changes with confidence

Apply critical thinking to assess suitability forclient engagement, using established matching criteria

Maintain accurate records and scheduling data to ensure nothing falls through the cracks

Proactively flag and resolve scheduling issues before they become problems

What we're looking for

3+ years of experience in a scheduling, coordination, or operations role — ideally within financial services, professional services, or a similarly fast-paced industry

Exceptional attention to detail — you genuinely care about accuracy and take it personally when something isn't right

Strong critical thinking skills with the ability to assess, match, and prioritise under pressure

Confident communicator — written and verbal — with the ability to manage multiple stakeholders at once

Comfortable working independently in a remote environment and staying self-managed without close supervision

Tech-savvy and comfortable learning new tools and systems quickly

Why Join Us?

We know every job ad claims to have a "great culture," but we actually live it. We focus on results, not micromanagement. If you get your tasks done and our show-up rates are high, we give you the freedom to manage your own life.

Genuine Flexibility:

Time for You:

Real Connection:

Team Earning Potential:

A competitive base salary plus a commission structure designed to reward your role in the process