APAC Executive Assistant & Regional Office Lead — Sydney

Workiva Inc.; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Workiva is expanding across Asia-Pacific and is looking for an Executive Assistant & Office Manager based in Sydney. The role supports the VP and APAC leadership, coordinating calendars, travel, and office operations across multiple hubs in the region.

The successful candidate will drive regional culture initiatives and partner with people operations to streamline onboarding for new team members, while maintaining regional workplace standards.

Qualifications

• Five+ years of experience supporting executive leadership in a fast-growing technology or SaaS company.
• Experience managing multi-site office operations across Asia-Pacific time zones.
• Proficiency with Google Workspace, Microsoft 365, Slack, travel platforms, and expense tools.
• Strong written and verbal communication skills across all organizational levels.

Responsibilities

• Manage complex executive calendars across regional time zones and high-priority meetings.
• Coordinate global travel itineraries, visas, and expense reports for leadership.
• Draft executive communications, supplemental materials, and presentation decks.
• Track and execute key action items as the executive liaison.
• Drive administrative coordination and special projects across regional teams.
• Plan regional leadership offsites, quarterly reviews, and strategic planning sessions.

Skills

Executive support

Calendar management

Time zone coordination

Communication skills

Strategic planning

Tools

Google Workspace

Microsoft 365

Slack

Travel platforms

Expense tools

Job description

Workiva is expanding across Asia-Pacific and is looking for an Executive Assistant & Office Manager based in Sydney. The role supports the VP and APAC leadership, coordinating calendars, travel, and office operations across multiple hubs in the region.

The successful candidate will drive regional culture initiatives and partner with people operations to streamline onboarding for new team members, while maintaining regional workplace standards.