AO5 Document Controller

Randstad; City of Brisbane; On-site; AUD 140,000 - 150,000; Full time

Job summary

Randstad is seeking an AO5 Advisor (Document Control) in Brisbane CBD to bolster the Project Controls Office on a major infrastructure transformation. You will ensure the accuracy, quality and regulatory compliance of critical project documentation while managing complex workflows.

Key duties include coordinating data across InEight Document (TeamBinder), MS Teams, SharePoint and Content Manager, updating management plans, and training teams on procedures.

Qualifications

• InEight Document (TeamBinder) experience essential.
• Major infrastructure project environment preferred.
• Ability to manage large volumes of documentation under tight deadlines.
• Strong skills in preparing complex correspondence, reports, and audits.
• Ability to build enduring relationships and drive accountability across project teams.

Responsibilities

• Coordinate transfer and administration of project data across InEight Document, MS Teams, SharePoint, and Content Manager.
• Review and update Document Control Management Plans to ensure lifecycle compliance.
• Develop and maintain workflows for complex review and approval processes.
• Conduct document control quality checks on submissions and packages.
• Deliver regular training sessions on document control procedures and system usage.
• Ensure secure storage and tracking of project documentation per State Records policies.

Skills

Document control

Attention to detail

Stakeholder management

Regulatory compliance

Tools

InEight Document (TeamBinder)

MS Teams

SharePoint

Content Manager

Job description

Randstad is excited to partner with a prominent State Government Department to find an experienced AO5 Advisor (Document Control). We are proactively identifying candidates for this critical position located in the Brisbane CBD. If you are a high-level administrator with a background in major infrastructure projects, this is your opportunity to contribute to a $5.75b rail transformation.

This role is the operational backbone for the Project Controls Office. You will ensure the accuracy, quality, and integrity of project documentation in compliance with regulatory standards and contractual obligations. Acting as a technical expert, you will manage complex workflows to ensure this landmark project is delivered with precision .

Your Core Focus Areas

• Coordinate the transfer and administration of project data across InEight Document (TeamBinder), MS Teams, SharePoint, and Content Manager.
• Review and update Document Control Management Plans to ensure consistent adherence throughout the project lifecycle.
• Develop and maintain workflows within the Document Management System to facilitate complex review and approval processes.
• Conduct rigorous document control quality checks on submissions and packages.
• Facilitate regular training sessions for the project team on document control procedures and system usage.
• Ensure all project documentation is securely stored and tracked in conjunction with State Record Keeping Policies.

Skills to Bring to the Table (Requirements)

We are looking for a proactive and detail-focused professional who can hit the ground running:

• Previous experience with InEight Document (TeamBinder) is essential for this role.
• A demonstrated ability to work within a major project environment is highly regarded.
• The ability to manage large volumes of documentation in a fast-paced, deadline-driven environment.
• Professional skills in preparing complex correspondence, reports, and auditing submissions.
• Ability to build enduring relationships and drive accountability across various project teams.

The Benefits

• Pay Rate: Competitive AO5 $69.21ph equivalent hourly rate plus super
• Location: Centrally located in Brisbane CBD.
• Career Impact: Work on a transformational project that will change the way people move ahead of the 2032 Olympic and Paralympic Games.
• Longevity: 3-month initial period with a strong possibility of extension based on project needs.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.