Project Officer/Document Controller

Verse; City of Brisbane; On-site; AUD 90,000 - 120,000; Full time

Job summary

Verse is seeking an experienced Project Officer with a strong document control background to join a busy PMO team supporting Queensland projects, based in Brisbane.

You'll work alongside another Project Officer in a collaborative, fast-paced environment, providing the coordination and document control backbone that keeps complex, multi-stakeholder projects on track. This role is heavily weighted toward document control and ensures audit-ready documentation and compliance.

Qualifications

• 5+ years in a project support or document control role, ideally with a larger organisation.
• Experience within mining, communications, or construction environments highly regarded.
• Exposure to document control within EPCM project environments is a strong plus.
• Proven ability to manage document control across multiple projects to schedules and deadlines.
• Confident across Microsoft Office and document management platforms.
• Highly organised, detail-focused, and able to manage competing priorities.

Responsibilities

• Document Control & Compliance: Administer and maintain document control systems, processes, and project records; manage correspondence, transmittals, and workflows; ensure documentation complies with procedures and contractual obligations.
• Project Coordination & Support: Maintain project registers, job tracking and filing; support mobilisation/demobilisation and coordinate project logistics; assist with purchase orders, quotes, and pricing; generate cost reports.
• Stakeholder Engagement: Liaise with clients, contractors, suppliers and internal teams; build strong working relationships across project groups.

Skills

Project support

Document control

Mining experience

Construction exposure

EPCM exposure

MS Office

Multi-project management

Stakeholder liaison

Job description

Our client is one of Australia's leading communications technology integrators, specialising in communications and engineering solutions. Backed by significant global investment, this is a business on a genuine growth trajectory, offering the stability of an established player with the momentum of an organisation scaling fast.

The Opportunity

We're looking for an experienced Project Officer with a strong Document Control background to join a busy PMO team supporting Queensland projects, based in Brisbane.

You'll work alongside another Project Officer in a collaborative, fast-paced environment, providing the coordination and document control backbone that keeps complex, multi-stakeholder projects on track.

This role is weighted heavily toward document controL, if you've built your career keeping project documentation accurate, compliant, and audit-ready, this is where that expertise will really count.

What You'll Be Doing;

Document Control & Compliance

• Administer and maintain document control systems, processes, and project records.
• Manage correspondence, transmittals, and workflows across multiple document management platforms
• Ensure documentation complies with company procedures, client requirements, and contractual obligations

Project Coordination & Support

• Maintain project registers, job tracking, and filing systems
• Support mobilisation/demobilisation and coordinate project logistics with field crews and internal departments
• Assist with purchase orders, quote preparation, and pricing support for Project Managers
• Generate job breakdown, procurement, and labour cost reports

Stakeholder Engagement

• Liaise confidently with clients, contractors, suppliers, and internal teams to keep information flowing smoothly
• Build strong working relationships across project teams and stakeholder groups

What You'll Bring

• 5+ years' experience in a project support / document control role, ideally gained with a larger organisation
• Experience within mining, communications, or construction environments highly regarded
• Exposure to document control within EPCM (Engineering, Procurement, Construction Management) project environments is a strong plus
• Proven ability to manage document control functions across multiple projects simultaneously, to schedules and deadlines
• Confident across Microsoft Office and document management platforms
• Highly organised, detail-focused, and comfortable managing competing priorities