Allocations & Operations Coordinator

Versatile Group; Sydney; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Hands-on training

Exposure to labour hire

Supportive office environment

Diverse role opportunities

Job summary

Versatile Group in Sydney is seeking an organised, energetic Allocations & Operations Coordinator to join our team. You will help coordinate our workforce across construction sites and warehousing roles, working closely with an experienced Allocator.

This is a busy, hands-on role with priorities that change quickly, and daily conversations with workers, supervisors and clients. Office hours are 8:30am to 5:00pm, with occasional flexibility needed for after-hours or weekend requirements.

Qualifications

• Strong organizational skills and attention to detail are essential.
• Confident communication with workers, supervisors and clients is required.
• Ability to juggle multiple tasks and stay calm with last-minute changes.
• A proactive approach to work and taking initiative is expected.
• Good Microsoft Office skills, particularly Excel and Outlook.

Responsibilities

• Assist with daily workforce allocations and rostering.
• Assist with onboarding using internal systems and programs and maintain accurate records.
• Assist with timesheet processing and payroll data entry.
• Provide invoicing enquiries support and general admin duties as required.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Proactivity

Tools

Excel

Outlook

Job description

About the Role

Versatile is looking for an organized, energetic and proactive Allocations & Operations Coordinator to join our Sydney team. It's a great opportunity for someone wanting to build a career in labour hire and workforce operations. Working alongside our experienced Allocator, you'll help coordinate our workforce across multiple construction sites and warehousing roles. It's a busy, hands-on role where priorities change quickly, and you'll be talking with workers, supervisors and clients every day. Office hours are 8:30am to 5:00pm, with occasional flexibility needed for after-hours or weekend requirements.

Key Responsibilities

Workforce Allocations & Rostering

• Assisting with daily workforce allocations and rostering.
• Experience in, or willingness to learn, day-to-day workforce planning and scheduling.

Allocations & Operations Coordinator

Labour Hire | Construction | Sydney

Worker Onboarding & Compliance

• Assisting with onboarding using internal systems and programs.
• Following up outstanding compliance requirements and keeping employee records accurate.

Timesheets & Payroll Support

• Assisting with timesheet processing and payroll data entry.
• Making sure employee hours and pay information are recorded accurately.

Administration

• Assisting with invoicing enquiries from sites and clients.
• General admin support and ad hoc duties as required.

About You

You don't need previous labour hire experience. We're after someone with the right attitude who is organized, confident, reliable and keen to learn. Ideally, you'll have:

• Strong organizational skills and attention to detail.
• Confident communication skills and a friendly, professional phone manner.
• The ability to juggle multiple tasks and stay calm with last-minute changes.
• A proactive approach, not waiting to be told what to do.
• Good Microsoft Office skills, particularly Excel and Outlook.

Experience in admin, recruitment, labour hire, construction, rostering or customer service is a bonus, but not essential.

What's on Offer

• Hands-on training alongside an experienced Allocator.
• Exposure to all areas of labour hire, from allocations and rostering to compliance and payroll.
• Great work culture that values people and not just another number
• Ability to work through the company in the many different sections
• A friendly, supportive office environment.
• A varied role where no two days are the same.
• Real opportunity to take on more responsibility as you grow.
• Join a construction company that is one of the fastest growing