Allied Health Admin Coordinator — VA Support

Move Right Physio and Allied Health; Albion; On-site; AUD 41,000 - 48,000; Full time

Benefits offered by this job

Competitive hourly rate: 30–35 AUD/hr

Virtual Assistant support

Onsite admin support

Established systems and workflows

Varied role across healthcare services

Career development opportunities

Positive clinic culture

Job summary

Move Right Physio and Allied Health is seeking an organised Administration Assistant to join our Albion clinic. You will work with the reception team, clinicians and Clinic Manager to keep front-desk operations smooth and welcoming.

Ideal candidates enjoy people, are reliable, and can manage appointments, client intake, payments and basic admin tasks across Medicare, Workover, CTP and NDIS. Training and onsite support are provided.

Qualifications

• Experience in healthcare administration is beneficial but not essential.
• Organisation and strong attention to detail are required.
• Excellent communication and a team-oriented mindset are essential.

Responsibilities

• Welcoming clients and managing the front reception area
• Answering phone calls, emails and client enquiries
• Booking, rescheduling and managing appointments
• Supporting clinicians with rebooking and forward-booking strategies
• Managing client intake forms, referrals, consent forms and clinical paperwork
• Processing payments and private health claims
• Assisting with Medicare, Workcover, CTP and NDIS administration
• Maintaining accurate client information within Nookal
• Scanning and uploading referrals, reports and other documents
• Communicating with GPs, insurers, Support Coordinators and other stakeholders
• Supporting case and funding audits
• Following up outstanding paperwork and administrative actions
• Supporting clinicians with diary management
• Helping maintain an organised, professional and welcoming clinic
• Working closely with our Virtual Administration Assistant and wider administration team
• General administration and day-to-day clinic support

Skills

Front desk

Appointment scheduling

Client intake

Payments processing

Medicare admin

NDIS admin

Nookal

GP coordination

Tools

Nookal

Job description

Move Right Physio and Allied Health is seeking an organised Administration Assistant to join our Albion clinic. You will work with the reception team, clinicians and Clinic Manager to keep front-desk operations smooth and welcoming.

Ideal candidates enjoy people, are reliable, and can manage appointments, client intake, payments and basic admin tasks across Medicare, Workover, CTP and NDIS. Training and onsite support are provided.