Aged Care Administration Coordinator (Temp, Mon–Fri)

Twilight Aged Care; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Twilight Aged Care is seeking an Administration Officer on a temporary basis to join the Gordon team. You will support day-to-day operations, greet visitors, manage inquiries, and coordinate rostering with the Facility Manager.

The role involves a range of office tasks, data entry, records management and liaising with residents, families and staff. The ideal candidate is caring, organised and committed to high-quality care.

Qualifications

• Experience in a similar Admin role, treating residents, staff, families and volunteers with respect.
• Skilled in rostering, workforce replacement, and staff leave planning.
• Confident with Outlook, Teams, Excel, and rostering systems.
• Well-developed written and verbal communication skills, and interpersonal skills.
• Aged Care or Health Care experience (Desirable)
• An up to date NDIS Worker Check or Police Check.

Responsibilities

• Provide receptionist services such as meet & greet, answer the telephone and direct and handle inquiries
• Provide customer service liaising with staff, residents, families and external stakeholders as necessary
• Undertakes a range of office procedures such as; facility tours, typing of correspondence, reports and other documents, maintain office files, mail opening & distribution, purchasing and ordering, processing invoices, coordinate repairs to office equipment, photocopying and scanning
• Maintains a record management system including; data entry, updating lists, maintaining resident files, filing, storage, archiving and disposal of records
• Rostering Duties...
• Maintain the fortnightly staff roster, ensuring it is accurate and assist the Facility Manager with daily staff allocations and monitoring attendance.
• Support the team with roster-related queries and changes.
• Providing friendly, responsive support to residents, families, staff and external stakeholders.
• Attends Facility staff and residents’ meetings, prepares agenda in conjunction with the Facility Manager, takes & distributes minutes and coordinates the documentation in respect of staff and resident concerns.

Skills

Rostering

Workforce planning

Staff leave planning

Outlook

Microsoft Teams

Excel

Communication

Interpersonal skills

Tools

Outlook

Microsoft Teams

Excel

Job description

Twilight Aged Care is seeking an Administration Officer on a temporary basis to join the Gordon team. You will support day-to-day operations, greet visitors, manage inquiries, and coordinate rostering with the Facility Manager.

The role involves a range of office tasks, data entry, records management and liaising with residents, families and staff. The ideal candidate is caring, organised and committed to high-quality care.