Adviser Business Services

Queensland Corrective Services; Woodford; On-site; AUD 90,000 - 115,000; Full time

Job summary

Queensland Corrective Services is seeking a Team Leader in Adviser Business Services at Woodford to coordinate trust accounting, accounts payable and general administration for the Centre. The role involves supervising administrative staff, managing records, and supporting facility operations.

The successful candidate will oversee trust accounts, liaise with the General Manager, monitor financial performance, and ensure compliance with relevant legislation and policies.

Qualifications

• Experience in financial functions and managing administration functions.
• Ability to supervise staff and coordinate a wide range of account management tasks.
• Strong communication and interpersonal skills for liaising with management and staff at all levels.
• Experience with financial management systems; SAP would be an advantage.
• Understanding and applying relevant legislation, policies and procedures.

Responsibilities

• Oversee the Centre's trust account and accounts payable functions.
• Supervise administration staff and manage records and office facilities.
• Coordinate day-to-day administration activities and improve systems for efficiency.
• Liaise with the General Manager and senior management to advise on administrative operations.
• Monitor financial performance and provide budget variance analysis and reporting.

Skills

Team leadership

Financial management

Communication skills

Staff supervision

Budget variance analysis

Tools

SAP

Job description

Queensland Corrective Services - Woodford QLD

In this role you will be responsible for co-ordinating all activities associated with the trust account and accounts payable functions and general administrative functions of the Centre.

Southern Region Command, Custodial Operations Division is responsible for the delivery of custodial services across Queensland. People in custody are supervised in either high or low security correctional centres. High security centres provide for the management of adult prisoners held in secure custody correctional centres across Queensland.

The primary accountabilities of the Adviser Business Services include:

• Manage the day-to-day activities of the Centre's Administration area
• Supervision of general administrative staff
• Records management
• Maintain high level knowledge of the telephone system
• Fleet management
• Office accommodation
• Review and evaluate administrative systems and recommend improvements to increase their efficiency and effectiveness.
• Liaise with the General Manager and other members of the senior management team and provide advice on the administrative aspects of the facility's operations.
• Act as the Site Administrator for the facility.
• Oversee and monitor the trust account and accounts payable functions of the Centre.
• Monitor the financial performance of the Centre and provide advice to the Correctional Manager, Business Services regarding significant variances to budget.
• Check and authorise documentation for discharge and/or transfer of inmates' trust monies and valuables and oversee the preparation of documentation associated with the disposal of inmates' unclaimed cash and valuables.
• Validate accounts payable transactions before payment release authorised.

The role description provides the minimum requirements for the role. The incumbent may be required to undertake other duties as required outside of these primary accountabilities.

Role suitability

This role is a Team Leader under the Leadership Competencies for Queensland framework. Within the context of the role accountabilities described in About the Role, the most suitable applicant will demonstrate their applied knowledge, skills and experiences against these essential role requirements of the Team Leader leadership stream:

• Experience in financial functions and managing administration functions
• Ability to supervise staff
• Experience in managing and co-ordinating a wide range of account management functions
• Effective oral, written and interpersonal communication skills
• Demonstrated communication, negotiation and conflict resolution skills for liaising with management and staff at all levels, to gain commitments and negotiate service delivery, priorities, deadlines, resources and other relevant issues
• Experience with the use of financial management systems (SAP would be an advantage)
• Demonstrated ability to understand and apply legislation, policies and procedures relevant to the position
• Effective interpersonal skills as evidenced by the ability to build successful relationships with internal and external stakeholders with a range of competing interests

Applications to remain current for 12 months.

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