Administration Officer Trust Accounts

Queensland Corrective Services; Mareeba Shire; On-site; AUD 60,000 - 75,000; Full time

Job summary

Queensland Corrective Services Mareeba QLD is seeking an Administration Officer to manage and process matters relating to prisoners’ trust funds and valuables, including banking of monies and monthly reconciliations. You will ensure accurate documentation and timely processing to support the department's financial controls.

Key duties include maintaining trust fund records, preparing weekly remuneration payments, handling valuables, compiling expenditure vouchers, and producing monthly

Responsibilities

• Control and maintain all monies receipted for prisoner trust funds, prepare necessary documentation for banking of monies, including attending to general enquiries regarding prisoner trust monies.
• Check and compile weekly prisoner remuneration payments, including the correct payment of the amenities allowance and board and lodging where applicable.
• Prepare discharge documentation relating to any trust monies held, including travel arrangements for prisoners.
• Prepare documentation for valuables and monies for prisoners transfer.
• Compile all trust fund expenditure vouchers.
• Prepare monthly reconciliations of all prisoner trust funds.
• Oversee the preparation of documentation associated with the disposal of prisoners' unclaimed cash and valuables.
• Undertake a range of administrative and management support activities to enable a responsive service to the Department.
• Comply with all policies, procedures and instructions given for workplace health and safety at the workplace by the Department. In addition model appropriate behaviours to ensure employees, contractors and visitors are not exposed to risks to their health and safety.

Job description

Queensland Corrective Services – Mareeba QLD

In this role you will manage and process all matters relating to prisoners’ trust funds and valuables. This includes activities such as banking of monies and monthly reconciliation of trust funds.

In this role you will manage and process all matters relating to prisoners' trust funds and valuables. This includes activities such as banking of monies and monthly reconciliation of trust funds.

The primary accountabilities of the Administration Officer Trust Accounts include:

• Control and maintain all monies receipted for prisoner trust funds, prepare necessary documentation for banking of same, including attending to any general enquiries regarding prisoners' trust monies.
• Check and compile weekly prisoner remuneration payments, including the correct payment of the amenities allowance and board and lodging where applicable.
• Prepare discharge documentation relating to any trust monies held, including travel arrangements for prisoners.
• Prepare documentation for valuables and monies for prisoners transfer.
• Compile all trust fund expenditure vouchers.
• Prepare monthly reconciliations of all prisoner trust funds.
• Oversee the preparation of documentation associated with the disposal of prisoners' unclaimed cash and valuables.
• Undertake a range of administrative and management support activities to enable a responsive service to the Department.
• Comply with all policies, procedures and instructions given for workplace health and safety at the workplace by the Department. In addition model appropriate behaviours to ensure employees, contractors and visitors are not exposed to risks to their health and safety.

Applications to remain current for 12 months.