Adviser Business Services

Queensland Government; Moreton Bay; On-site; AUD 80,000 - 110,000; Full time

Job summary

Queensland Government is seeking an Adviser Business Services Team Leader to oversee the Centre's Administration, staff supervision, records management and financial controls. The role requires strong experience in financial functions, administration coordination and stakeholder liaison, with SAP knowledge preferred.

The position is a senior government role involving site administration duties, managing trust accounts and accounts payable, and ensuring budget variances are addressed with the

Qualifications

• Experience in financial functions and managing administration functions.
• Ability to supervise staff.
• Experience in managing and coordinating a wide range of account management functions.
• Effective oral, written and interpersonal communication skills.
• Demonstrated communication, negotiation and conflict resolution skills for liaising with management and staff at all levels.
• Experience with the use of financial management systems (SAP would be an advantage).
• Demonstrated ability to understand and apply legislation, policies and procedures relevant to the position.
• Effective interpersonal skills as evidenced by the ability to build successful relationships with internal and external stakeholders.

Responsibilities

• Manage the day-to-day activities of the Centre's Administration area.
• Supervision of general administrative staff.
• Records management.
• Maintain high level knowledge of the telephone system.
• Fleet management.
• Office accommodation.
• Review and evaluate administrative systems and recommend improvements to increase their efficiency and effectiveness.
• Liaise with the General Manager and other members of the senior management team and provide advice on the administrative aspects of the facility's operations.
• Act as the Site Administrator for the facility.
• Oversee and monitor the trust account and accounts payable functions of the Centre.
• Monitor the financial performance of the Centre and provide advice to the Correctional Manager, Business Services regarding significant variances to budget.
• Check and authorise documentation for discharge and/or transfer of inmates' trust monies and valuables and oversee the preparation of documentation associated with the disposal of inmates' unclaimed cash and valuables.
• Validate accounts payable transactions before payment release authorised.

Job description

The primary accountabilities of the Adviser Business Services include:Manage the day-to-day activities of the Centre's Administration areaSupervision of general administrative staffRecords managementMaintain high level knowledge of the telephone systemFleet managementOffice accommodationReview and evaluate administrative systems and recommend improvements to increase their efficiency and effectiveness.Liaise with the General Manager and other members of the senior management team and provide advice on the administrative aspects of the facility's operations.Act as the Site Administrator for the facility.Oversee and monitor the trust account and accounts payable functions of the Centre.Monitor the financial performance of the Centre and provide advice to the Correctional Manager, Business Services regarding significant variances to budget.Check and authorise documentation for discharge and/or transfer of inmates' trust monies and valuables and oversee the preparation of documentation associated with the disposal of inmates' unclaimed cash and valuables.Validate accounts payable transactions before payment release authorised.The role description provides the minimum requirements for the role. The incumbent may be required to undertake other duties as required outside of these primary accountabilities.Role suitabilityThis role is a Team Leader under the Leadership Competencies for Queensland framework. Within the context of the role accountabilities described in About the Role, the most suitable applicant will demonstrate their applied knowledge, skills and experiences against these essential role requirements of the Team Leader leadership stream:Experience in financial functions and managing administration functionsAbility to supervise staffExperience in managing and co-ordinating a wide range of account management functionsEffective oral, written and interpersonal communication skillsDemonstrated communication, negotiation and conflict resolution skills for liaising with management and staff at all levels, to gain commitments and negotiate service delivery, priorities, deadlines, resources and other relevant issuesExperience with the use of financial management systems (SAP would be an advantage)Demonstrated ability to understand and apply legislation, policies and procedures relevant to the positionEffective interpersonal skills as evidenced by the ability to build successful relationships with internal and external stakeholders with a range of competing interestsApplications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.