Administrator - Recruitment

Future Generation Snowy 2.0; Cooma; On-site; AUD 65,000 - 85,000; Full time

Job summary

Future Generation Snowy 2.0 is seeking a Recruitment Administrator to provide essential administrative support for mobilising FGJV's workforce to Snowy 2.0 sites.

You will review tickets, licences, and qualifications; perform data entry; maintain personnel files; coordinate interviews and postings; and ensure adherence to compliance and equal opportunity requirements. Strong organisational and IT skills are essential for success.

Qualifications

• Minimum 1 year in an administrative role, preferably in construction.
• Familiarity with recruitment processes would be advantageous.
• Exceptional organisational and communication skills required.

Responsibilities

• Process requests ensuring compliance with project requirements.
• Review tickets, licences and qualifications for role eligibility.
• Review National Police Checks and pre-employment medicals.
• Data entry of personnel compliance and maintenance of spreadsheets.
• Maintain electronic filing of personnel documentation and input data.
• Coordinate and administer a busy Recruitment inbox and project-based systems.
• Arrange candidate interviews, assessments and screenings; provide updates to hiring managers.
• Ensure recruitment activities adhere to compliance and equal opportunity requirements.

Skills

White Card

C Class license

Administrative experience

IT literacy

MS Office proficiency

Tools

Microsoft Office Suite

Recruitment databases

Job description

Future Generation Joint Venture (FGJV) is the principal contractor for Snowy Hydro's Snowy 2.0, Australia's largest committed renewable energy project. We bring the combined engineering expertise of three companies - Italy's Webuild (formerly Salini Impregilo), Australian-based Clough and US-based Lane Construction.

Snowy 2.0 is the next chapter in the Snowy Scheme's history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history.

Purpose of the Role

The Recruitment Administrator is responsible for providing essential administrative support to ensure the efficient, effective and compliant mobilisation FGJV's workforce to Snowy 2.0 work sites.

Qualifications

• White Card
• C Class driver's license

Experience

• Minimum 1 years' experience in an administrative role, preferably in the construction industry.
• Previous experience with HR information systems.
• Previous experience in compliance would be highly regarded.
• Familiarity with recruitment processes would be advantageous.
• Exceptional organisational abilities
• Effective written and verbal communication skills.
• High attention to detail.
• Highly effective time management skills.
• Flexibility and adaptability to changing recruitment needs and priorities.
• Strong initiative and proactive nature
• Ability to speak / present to an audience.
• IT literate, eg recruitment software / databases.
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities

• Process requests ensuring compliance on project requirements including:
• Reviewing tickets, licences and qualifications in line with role requirements
• Reviewing National Police Checks
• Reviewing pre-employment medicals
• Data entry of personnel compliance
• Maintaining excel spreadsheets and inputting data
• Maintain e-filing of all personnel documentation
• Use of project-based systems for recruitment
• Coordinate and administer a busy, shared Recruitment inbox
• Adherence to all HSE policies and procedures
• Assist with coordinating candidate interviews, assessments, and screenings.
• Maintain accurate candidate records, including resumes, applications, and interview feedback.
• Communicate with candidates and hiring managers to schedule interviews, provide updates, and gather feedback.
• Organise logistics for candidate interviews and assessments, including room bookings and equipment setup.
• Assist with posting job openings on relevant platforms and websites.
• Prepare regular reports on recruitment activities, candidate pipelines and interview outcomes.
• Accurately enter and update candidate information in recruitment databases.
• Provide support and assistance to candidates, addressing their enquiries and needs.
• Ensure that recruitment activities adhere to compliance and equal opportunity employment requirements.
• Identify opportunities to enhance recruitment processes for efficiency and effectiveness.

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.