Recruitment Administrator — Snowy 2.0 Project

Webuild S.p.A.; Cooma; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Professional Development

Job summary

Future Generation Joint Venture is seeking a Recruitment Administrator to provide essential administrative support for mobilising FGJV’s workforce to Snowy 2.0 sites. You will review tickets, licences, police checks and medicals, perform data entry, and maintain candidate records.

Role requires 1+ year of admin experience, familiarity with HR systems, and strong organisation. Opportunities include coordinating interviews, reporting on pipelines, and ensuring equal opportunity compliance.

Qualifications

• Minimum 1 years’ experience in an administrative role, preferably in the construction industry.
• Previous experience with HR information systems.
• Previous experience in compliance would be highly regarded.
• Familiarity with recruitment processes would be advantageous.
• Exceptional organisational abilities
• Effective written and verbal communication skills.
• High attention to detail.
• Highly effective time management skills.
• Flexibility and adaptability to changing recruitment needs and priorities.
• Strong initiative and proactive nature
• Ability to speak / present to an audience.
• IT literate, eg recruitment software / databases.
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Responsibilities

• Process requests ensuring compliance on project requirements including:
• Reviewing tickets, licences and qualifications in line with role requirements
• Reviewing National Police Checks
• Reviewing pre-employment medicals
• Data entry of personnel compliance
• Maintaining excel spreadsheets and inputting data
• Maintain e-filing of all personnel documentation
• Use of project-based systems for recruitment
• Coordinate and administer a busy, shared Recruitment inbox
• Adherence to all HSE policies and procedures
• Assist with coordinating candidate interviews, assessments, and screenings.
• Maintain accurate candidate records, including resumes, applications, and interview feedback.
• Communicate with candidates and hiring managers to schedule interviews, provide updates, and gather feedback.
• Organise logistics for candidate interviews and assessments, including room bookings and equipment setup.
• Assist with posting job openings on relevant platforms and websites.
• Prepare regular reports on recruitment activities, candidate pipelines and interview outcomes.
• Accurately enter and update candidate information in recruitment databases.
• Provide support and assistance to candidates, addressing their enquiries and needs.
• Ensure that recruitment activities adhere to compliance and equal opportunity employment requirements.
• Identify opportunities to enhance recruitment processes for efficiency and effectiveness.

Skills

Organisational skills

Communication skills

Time management

IT literate

Microsoft Office Suite

Recruitment processes

Attention to detail

Proactive

Public speaking

Education

White Card

Tools

HR information systems

Job description

Future Generation Joint Venture is seeking a Recruitment Administrator to provide essential administrative support for mobilising FGJV’s workforce to Snowy 2.0 sites. You will review tickets, licences, police checks and medicals, perform data entry, and maintain candidate records.

Role requires 1+ year of admin experience, familiarity with HR systems, and strong organisation. Opportunities include coordinating interviews, reporting on pipelines, and ensuring equal opportunity compliance.