Administrator - Commercial

Future Generation Joint Venture - FGJV; Snowy Monaro Regional Council; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive Salary

Employee Assistance Program (EAP)

Paid Parental Leave

Qantas Club Membership discounts

Professional Development

Job summary

Future Generation Joint Venture (FGJV) is seeking an organised Administrative Assistant to support the Commercial Department on the Snowy 2.0 project in the Snowy Mountains NSW. You will provide clerical and administrative assistance, manage meeting room bookings, and help coordinate site meetings and minutes.

Candidates should have a minimum of 3 years in administration (construction preferred), solid MS Office skills, and exceptional written and verbal communication, data management, and time

Qualifications

• Experience in an administrative role, ideally in a construction environment.
• Minimum of 3 years in administration.
• Strong MS Office skills and professional writing abilities.

Responsibilities

• Provide clerical and administrative assistance to the Commercial team and manage the flow of correspondence.
• Maintain registers and spreadsheets, create and manage e-filing and hard filing systems.
• Assist in preparing, formatting and collating reports and presentations.
• Manage meeting room bookings, room setup, attendance, catering and equipment.
• Reconcile and process invoices; liaise with subcontractors and suppliers.
• Assist in month-end processes and coordinate site meetings, minutes and related duties.
• Meet, greet and assist clients and visitors; handle telephone and email enquiries.
• Ensure general housekeeping and provide efficient administrative service for project operations.

Skills

Customer service

Data management

Analytical skills

Interpersonal skills

Organisational skills

Negotiation

Proactive

Team collaboration

Communication

Time management

Attention to detail

MS Office

Education

Cert III in Business Administration

White Card

Tools

Scanners

Photocopiers

Printers

Job description

The Future Generation Joint Venture brings together the combined engineering experience and expertise of WeBuild, Clough and Lane and has been selected to design construct Snowy 2.0. This project is based within the Snowy Mountains in NSW and will deliver one of the largest pumped hydro schemes in the world.

Snowy 2.0 is the next chapter in the Snowy Scheme's history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history.

Purpose of the Role

Provide administration support to the team for the day-to-day operation of the Commercial Department.

Qualifications

• Cert III In Business Administration – Preferred but not essential
• White Card

Experience

• A minimum of 3 years of experience in an administrative role, ideally in a construction environment
• Previous administration experience, including use of office equipment, such as; scanners, photocopiers and printers etc.

Required Competencies

• Exceptional customer service skills
• Solid technical writing and communication skills
• Strong data management, analytical, interpersonal and organisational skills
• Sound negotiation and problem-solving skills
• Strong Initiative and proactive nature
• Key collaborative skills
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Exceptional knowledge and ability in the use of the Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

Core Accountabilities and Responsibilities

• Provide clerical and administrative assistance to the relevant Commercial team including flow of correspondence into and out of the office
• Maintaining various registers and spreadsheets, including creating and maintaining e-filing and hard filing systems
• Assist in preparing, formatting and collating reports and presentations
• Manage meeting room bookings, room set up, attendance, catering, equipment
• Reconciling and processing invoices
• Communicating with subcontractors and suppliers regarding correspondence and outstanding items
• Assisting in the month-end process
• Coordinate site meetings, calendars, events, site tours/visits, documenting meeting minutes and other duties related to project management
• Meet/greet and provide assistance to clients and visitors in a professional manner, including telephone and email enquiries
• Ensure general housekeeping is maintained
• Provide an efficient and professional administrative service to enable the smooth running of the project

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.

As an employee you will be eligible to participate in a number of additional employee benefits. This includes:

• Competitive Salary
• Employee Assistance Program (EAP)
• Paid Parental Leave
• Qantas Club Membership discounts
• Professional Development

The employment relationship will be governed by Australia or New Zealand Employment Law.

These positions are in remote challenging areas with extreme cold temperatures which need to be considered before applying for these roles.

Project Overview

Snowy 2.0 Project Promotional Video - YouTube