Administrator - Training & Competency

WeBuild; Cooma; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Employee Assistance Program (EAP)

Professional Development

Job summary

WeBuild is leading the Future Generation Joint Venture to deliver Snowy 2.0, a premier pumped hydro project in NSW. The Administrator – Training & Competency provides essential admin, reporting and facilitation support to the Training Department across the project.

The role coordinates training activities, maintains competency records, supports learning sessions and learner engagement across project stakeholders and staff. Experience with training systems and MS Office is highly advantageous.

Qualifications

• Two years' experience in an administrative, training support or comparable role.
• Experience in training and competency administration, including maintaining training records and reporting.
• Experience facilitating inductions, presentations, briefings or other group learning activities.

Responsibilities

• Coordinate and administer training and competency activities, including scheduling and booking resources.
• Maintain accurate training and competency records, including attendance and completion information.
• Communicate training schedules, updates and reminders to participants and staff.
• Coordinate training logistics, including materials, equipment, facilities and other session requirements.
• Prepare timely training and competency reports, including status against requirements and identified gaps.
• Provide administrative and systems support to training staff, participants and stakeholders.

Skills

Communication

Organisation

Stakeholder Eng

MS Office

Education

Cert III in Business Administration

Cert IV in Training

Construction White Card

Tools

Training management systems

Microsoft Office

Job description

The Future Generation Joint Venture brings together the combined engineering experience and expertise of WeBuild, Clough and Lane and has been selected to design construct Snowy 2.0. This project is based within the Snowy Mountains in NSW and will deliver one of the largest pumped hydro schemes in the world.

Snowy 2.0 is the next chapter in the Snowy Scheme's history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history.

Purpose of the Role

The Administrator – Training & Competency provides comprehensive administrative, reporting and facilitation support to ensure the efficient and effective operation of Training Department activities across the Project.

The role coordinates and administers training and competency activities, maintains accurate training and competency information, monitors and reports against approved requirements, supports training logistics and systems, and provides administrative and systems support to participants, training personnel and project stakeholders.

The role is also expected to facilitate approved project learning activities, such as inductions, awareness sessions, briefings and other structured learning activities, as required.

Qualifications

• Construction White Card - mandatory
• Cert III in Business Administration or comparable
• Cert IV in Training – preferred

Experience

• Minimum of two years' experience in an administrative, training support or comparable role.
• Experience in training and competency administration, including maintaining training, competency or compliance-related records and reporting – highly advantageous.
• Experience using training management systems and Microsoft Office applications to administer training, maintain records and support reporting – highly advantageous.
• Experience facilitating inductions, presentations, briefings or other group learning activities – highly advantageous.
• Experience in the construction industry and/or a training environment – desirable.
• Experience working in an environment with camp accommodation – desirable.
• Highly developed organisational and time management skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills.
• Effective presentation and group facilitation skills, with confidence engaging and communicating with diverse workforce groups.
• Strong attention to detail and accuracy in maintaining training and competency records, data and reporting.
• Ability to review training and competency information, identify gaps or discrepancies, and elevate matters appropriately.
• Strong customer service and stakeholder engagement skills, with the ability to collaborate effectively across teams.
• Initiative, adaptability and a proactive approach to changing operational needs.
• Proficiency in training management systems and Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.

Core Accountabilities and Responsibilities

• Coordinate and administer training and competency activities, including scheduling and booking resources.
• Maintain accurate training and competency records, including attendance, completion information and supporting records.
• Communicate training schedules, updates and reminders to participants and training staff.
• Coordinate training logistics, including materials, equipment, facilities and other session requirements.
• Prepare timely training and competency reports, including status against approved requirements, attendance, completion and identified gaps requiring follow-up or escalation.
• Accurately enter, maintain and validate training and competency-related data in approved management systems.
• Provide administrative and systems support to training staff, participants and relevant project stakeholders.
• Facilitate approved project learning activities, including inductions, awareness sessions and briefings, in accordance with approved materials and delivery requirements, as required.
• Identify opportunities for improvement and recommend changes aligned with the role.

The above listed authorities and responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.

As an employee you will be eligible to participate in a number of additional employee benefits. This includes:

• Employee Assistance Program (EAP)
• Professional Development

The employment relationship will be governed by Australia or New Zealand Employment Law.

These positions are in remote challenging areas with extreme cold temperatures which need to be considered before applying for these roles.