Contracts Administrator

Civmec Construction & Engineering Pty Ltd; Australia; On-site; AUD 120,000 - 150,000; Full time

Benefits offered by this job

Parental leave

Reward and Recognition program

Insurance benefits

Staff discounts

Job summary

Civmec Construction & Engineering Pty Ltd invites applications for a Senior Contracts Administrator to support our fabrication division. The role covers contract compliance, variations, claims, tendering and supplier engagement across multiple packages.

You will work with experienced commercial leaders, manage documentation, reporting and cost control, and contribute to strong commercial outcomes within a busy workshop environment.

Qualifications

• Degree or diploma in a relevant field with strong commercial focus.
• Experience in contracts administration within fabrication/manufacturing or heavy engineering.
• Ability to manage variations, claims and procurement support.
• Strong documentation, reporting and record keeping.

Responsibilities

• Support head contract and subcontract compliance with notices and claims.
• Administer variations, extensions of time and contract adjustments.
• Prepare RFQ packages and tendering processes.
• Maintain contract registers and commercial records.
• Provide commercial guidance to project teams and stakeholders.

Skills

Contract administration

Variations & claims

Procurement support

Cost reporting

Record keeping

Communication skills

Education

Tertiary qualification in Law, QS, Engineering, Construction Management or Contracts Management

Job description

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Civmec is an Australian-owned, integrated, multidisciplinary heavy engineering and construction services provider to the energy, resources, infrastructure, marine and defence sectors. Our diversification enables us to operate extensively across the nation, supporting a wide range of landmark projects and providing variety and career development opportunities for our workforce.

Join the Civmec Team

Civmec is expanding its Commercial team to support the continued growth of our manufacturing and fabrication division. We are seeking an experienced Senior Contracts Administrator to join our fabrication business unit in a division-wide, centralised role, supporting commercial and contractual outcomes across multiple fabrication packages, work fronts and stakeholder interfaces. This is where commercial meets the workshop floor.

You will be an integral team member in the broader fabrication management operation, providing centralised contract administration support, maintaining commercial discipline, and assisting with the management of contractual obligations, supplier and subcontractor engagement, variations, claims, reporting and records across the fabrication business unit. You will be supported by experienced commercial leadership while still having the opportunity to take ownership of key contract administration activities and develop a long-term career with Civmec.

This role is perfect for someone looking for continued growth and opportunities for strong career development and progression.

The Role

The successful candidate will support the commercial and contract administration functions for the fabrication business unit, including but not limited to:

• Support head contract and subcontract compliance, including the preparation, coordination and submission of notices, claims, contractual correspondence and other commercial documentation.
• Assist with the administration, assessment and closeout of variations, extensions of time, remeasurement claims and other contract adjustments across fabrication packages.
• Prepare and manage RFQ packages, supplier and subcontractor tendering, contract formation and related commercial documentation.
• Administer supplier and subcontract packages, including payment claims, variation registers, correspondence, insurances, compliance documents and closeout records.
• Support project teams, workshop personnel and commercial stakeholders with contract administration advice, record keeping and compliance requirements.
• Assist with cost control, end of month reporting, cash flow inputs, liability reporting and client or internal commercial reports.
• Maintain accurate contract registers, correspondence records and supporting documentation in accordance with Civmec standards and quality assurance requirements.
• Work closely with operational teams to identify commercial risks, support recovery of entitlements and contribute to strong commercial outcomes.

About You

To be successful in the role you will possess the following:

• We're looking for candidates with a combination of the following: Tertiary qualification in Law, Quantity Surveying, Engineering, Construction Management, Contracts Management or a similar field is desirable.
• Minimum 3–5 years’ experience in a Contracts Administrator, Senior Contracts Administrator, Quantity Surveyor or similar commercial role.
• Previous experience within fabrication, manufacturing, construction or heavy engineering environments will be highly regarded.
• Strong understanding of contract administration, variations, claims, subcontractor administration, procurement support, cost reporting and commercial record keeping.
• Strong, clear and effective communication skills, both written and verbal.

At Civmec, we offer an inclusive workplace built on family values, with a ‘Never Assume' culture, sustained by our experienced and supportive management team. We believe our workforce is our greatest asset, and that's why we provide an environment rich in career development opportunities to upskill and develop professionally. We offer 12 weeks paid parental leave for primary caregivers and 1 week for permanent secondary caregivers. Our generous Reward and Recognition scheme recognises employees that go the extra mile. Our staff benefits scheme gives you access to accident and sickness insurance, and a range of travel, entertainment, vehicle and lifestyle discounts.

Civmec is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islanders. Defence force experience is desirable, and veterans are encouraged to apply. We respectfully request no agency submissions.