Administrator - Garran | Ozanam

Southern Cross Care Nsw & Act; Australia; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Salary packaging

Fitness Passport

Private health insurance

Wellbeing initiatives

Ongoing training

LinkedIn Training

Career progression

Job summary

Southern Cross Care (NSW & ACT) is seeking a reliable Administrator to join Garran Residential Aged Care on a casual basis. You will manage data entry, prepare documents and support the Facility Manager with rosters and payroll.

The role requires experience in administration within aged care or community services, excellent organisation, and a friendly customer-focused approach. Training and development opportunities are offered.

Qualifications

• Data entry into client management systems and official records.
• Experience in rostering and payroll processes is highly desirable.
• Prior work in aged care administration or community services is preferred.

Responsibilities

• Enter data accurately into client management systems.
• Produce agendas, minutes, reports, forms for Facility Manager.
• Organise deliveries and couriers as required by Facility Manager.
• Maintain visitor logs and ensure accurate visitation records.
• Keep reception and meeting rooms clean and presentable at all times.
• Assist with roster management, timesheets and payroll as requested.
• Respond to internal and external inquiries promptly and professionally.
• Manage office supplies and stock orders for the facility.
• Greet visitors and direct them appropriately and sign them in/out.
• Provide quality services to all internal and external customers.

Skills

Data entry

Rostering

Banking & petty cash

Customer service

Education

Certificate in Business Administration or equivalent

Experience in aged care administration

Certificate III in Aged Care (optional)

Tools

Client management systems

Job description

About Us!

We have a long history of providing exceptional care that empowers older people to live a full life. As a not-for-profit aged care provider, we’re able to invest in providing an exceptional experience to our clients as well as support and develop our frontline staff to achieve this.

The Role:

We are seeking a reliable and organised Administrator to join our team at Garran Residential Aged Care on a casual basis.

Your key responsibilities

• Ensure accurate and timely data entry into Client Management systems
• Produce quality documents such as meeting agendas, meeting minutes, reports, memos, forms and other documents required by the Facility Manager
• Organise deliveries and couriers as required and requested by Facility Manager
• Maintain the visitor’s book to reflect accurate visitation records
• Ensure that the reception administration area and meeting rooms are clean and presentable at all times
• Support in roster management process, timesheets and payroll of the facility as requested
• Respond to internal & external communications appropriately and effectively ensuring responses are within reasonable timeframes
• Order food, beverages, cleaning supplies and maintain stationary stock for the office as requested and routines required
• Greet visitors and direct them accordingly, in a friendly and polite manner, ensuring all visitors sign in and out of the premises
• Provide quality services to all enquires to external and internal customers

• Certificate in Business Administration or equivalent (desirable)
• Experience in an administration position within Aged Care (desirable)
• Currently working in an Aged Care or Community services as a administrator
• Proven experience with Rostering - Highly desirable
• Certificate III in Aged Care and experience working as a Care Service Employee will be considered.
• Data entry into client management systems
• Undertaking banking and petty cash responsibilities

What's in it for you?

• Salary Packaging ($15,900), plus meal and entertainment benefit package to the value of $2,650
• Heart HQ - our Southern Cross Care (NSW & ACT) People Platform, packed with exclusive retail discounts, and features designed to help you celebrate, connect and succeed
• Fitness Passport - Discounted workplace health and fitness program available to you and your family. Gain full access to nominated gyms, pools, health and leisure centres across NSW & ACT
• Discounted private health insurance
• Wellbeing initiatives such as Reward and Recognition Program, Employee Assistance Program
• Ongoing Training and Development
• Linkedin Training - SCC's Senior Leaders and Support Office teams can access a digital library of over 6000 courses
• Genuine Career Progression Pathways - Buddy Program, New Grad Elevate Program, Study Support