Administrator Field Services

Perenti; City Of Swan; On-site; AUD 51,000 - 62,000; Part time

Job summary

Barminco is seeking an Administrator Field Services for the Maintenance team in Hazelmere, WA. This part-time role focuses on payroll administration, rostering, travel coordination, and compliance to keep operations running smoothly.

The successful candidate will coordinate site clearances, maintain records, and support onboarding, using Connecteam and SAP where required. 25 hours per week, 9:00–2:00, Monday to Friday.

Qualifications

• 2+ years of experience in administration, coordination or similar role.
• Advanced MS Office (Excel, Word, PowerPoint) skills.
• Experience with payroll coordination and rosters is a plus.

Responsibilities

• Process Field Services payroll and reconcile hours.
• Maintain and update rosters for Field Service employees.
• Coordinate travel, accommodation and mobilisation for field staff.
• Liaise with maintenance teams, PMs and employees on site visits and rosters.
• Manage medical, drug and alcohol screenings and site access compliance.

Skills

Organisational skills

Time management

Communication

Attention to detail

Autonomous working

Team collaboration

Education

Certificate IV in Business Administration

Tools

Excel

Word

PowerPoint

SAP

ERP systems

Connecteam App

Job description

Barminco is one of the world's leading hard rock underground mining services companies, with operations across Australia and around the globe. We are currently seeking a highly organised and proactive Administrator Field Services to join our Maintenance team based in Hazelmere.

Reporting to the Senior Manager Maintenance, this role is critical to ensuring the efficient administration and coordination of our Field Service workforce. You will play a key role in supporting payroll, mobilisation, roster management, travel coordination, compliance requirements, and the day-to-day administration needs of a busy operational team.

This is a part-time position working 25 hours per week, Monday to Friday, with hours of 9:00 am to 2:00 pm. The role offers flexibility and would suit an experienced administrator seeking consistent school-friendly hours within a dynamic mining services environment.

Position Responsibilities (including but not limited to):

• Process Field Services payroll accurately and within required timeframes.
• Accurately enter and reconcile employee man-hours within company systems.
• Maintain and update rosters for Field Service employees.
• Coordinate travel, accommodation and mobilisation arrangements for field-based personnel.
• Liaise with site maintenance teams, project managers and employees regarding planned site visits and roster requirements.
• Arrange medical assessments, drug and alcohol screenings and compliance checks to ensure ongoing site access requirements are met.
• Maintain accurate records of employee documentation, including licences, qualifications, police clearances and medicals.
• Create and manage work orders and labour charging requirements.
• Coordinate training requests and maintain training records for reporting purposes.
• Prepare monthly reports and invoicing documentation.
• Maintain digital filing systems and employee records.
• Order and maintain stock levels of PPE, uniforms and merchandise.
• Support recruitment and onboarding activities by coordinating site clearances and mobilisation processes.
• Manage and maintain the Connecteam App for communication, rosters and timesheets.
• Build positive working relationships with internal stakeholders and provide administrative support across the department.
• Ensure compliance with company policies, procedures and workplace health and safety requirements.
• Maintain strict confidentiality when handling employee and business information.
• Minimum 2 years' experience in an administration, coordination or similar support role.
• Previous experience within mining, resources, maintenance or FIFO environments is highly regarded.
• Advanced Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Experience using SAP or similar ERP/accounting systems is desirable.
• Strong organisational and time management skills with the ability to manage competing priorities.
• Exceptional attention to detail and commitment to data accuracy.
• Excellent communication and interpersonal skills.
• Ability to work both autonomously and collaboratively within a team environment.
• Professional, approachable and customer-focused attitude.
• Ability to remain composed and effective in a fast-paced operational environment.
• Knowledge of the mining and resources sector will be highly regarded.

Qualifications & Requirements

• Australian Citizenship or Permanent Residency.
• Ability to obtain and maintain site access requirements.
• Certificate IV in Business Administration or related qualification (desirable).

What Can We Offer You?

• Competitive salary package of approximately $56,430 plus superannuation.
• Part-time hours of 25 hours per week (9:00 am to 2:00 pm, Monday to Friday).
• Hazelmere-based role with no regular travel requirements.
• Opportunity to work with a global leader in underground mining.
• Career development and progression opportunities.
• Ongoing training and professional development.
• Employee discounts across health, retail, travel and entertainment.
• Supportive team environment focused on safety, collaboration and continuous improvement.
• The opportunity to work with experienced professionals across a high-performing maintenance team.

Recruitment Process

We are committed to creating an inclusive workplace where diverse perspectives and experiences drive success. We welcome applications from all backgrounds and encourage you to apply.

Successful candidates will be required to complete pre-employment checks, including a medical assessment, drug and alcohol screening, National Police Clearance, and verification of working rights in Australia.