Administrator - Site

WeBuild; Cooma; Remote; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Employee Assistance Program

Professional Development

Job summary

WeBuild, in collaboration with Clough and Lane, leads the Snowy 2.0 framework in the Snowy Mountains NSW. This role focuses on document control management for construction documents and information governance between Construction Director and FGJV teams.

You will manage submissions from subcontractors, coach staff on procedures, maintain process documentation, and track trainings and rosters. A White Card and tertiary qualifications are preferred, with strong communication and time management

Qualifications

• Recognised tertiary qualifications within a relevant field preferred – not essential.
• White Card is desirable for site-access safety.

Responsibilities

• Manage document submissions from subcontractors to internal teams and FGJV to SHL.
• Provide advice and coaching on project document control procedures.
• Manage flow of internal process documentation to/from the Construction Director and site teams.
• Maintain & update roster of blue & white collar staff.
• Record trainings and book trainings as required for crews.
• Ensure timely attendance entry in E7 for blue/white collar.

Skills

Strong communication

Stakeholder management

Time management

Attention to detail

Microsoft Office

E7

Problem-solving

Team collaboration

Education

Tertiary qualification preferred

White Card

Tools

Excel

Word

E7

Job description

The Future Generation Joint Venture brings together the combined engineering experience and expertise of WeBuild, Clough and Lane and has been selected to design construct Snowy 2.0. This project is based within the Snowy Mountains in NSW and will deliver one of the largest pumped hydro schemes in the world.

Snowy 2.0 is the next chapter in the Snowy Scheme's history. It is the largest committed renewable energy project in Australia and will provide on-demand energy and large-scale storage for many generations to come. This Iconic Project has and will continue to create its own legacy in Australian history.

Purpose of the Role:

Responsible for the document control management for Construction documents, and information governance between Construction Director & FGJV teams.

Qualifications:

• Recognised tertiary qualifications within a relevant field, preferred – not essential
• White Card

Experience:

• 1-3 years’ experience in Administration, Document Control, Procurement or Finance Reporting
• Experience working on large scale construction projects or other suitable projects works
• Experience in information governance processes
• Process oriented, able to analyse complex issues
• Strong communication and stakeholder management skills across different levels
• Sound interpersonal skills
• Ability to work collaboratively
• Ability to work to deadlines and targets and prioritise tasks under pressure
• Sound negotiation and problem-solving skills
• Strong Initiative and proactive nature
• Exceptional written and verbal communication skills
• Well-developed time management skills
• High attention to detail
• Competent and proficient in the Microsoft Office Suite including Excel, Word.
• Ability to learn and use different software systems such as E7

Core Accountabilities and Responsibilities:

• Manage document submissions from subcontractors to internal teams, and FGJV to SHL.
• Provide advice and coaching to subcontractors and internal staff on project document control procedures.
• Manage the flow of internal process documentation to/from the Construction Director (Site construction teams, Procurement, IT, HR, Recruitment, Plant & Equipment, Technical, HSE, Environment).
• Provide input to FGJV - SHL Information Management monitoring and improvements
• Maintain & update roster of blue & white collar
• Ensure booking of flights & accommodation is done as per roster
• Record trainings done by each crew member / staff member
• Book training as per requirements for blue & white collar
• Manage timely attendance entry in E7 for the blue collar / white collar
• Order stationary & supplies for office
• Maintain log of dockets for hired plant & machinery

The above listed authorities & responsibilities are only a guide and may change as directed by your Manager/Supervisor or as per the requirements of FGJV Management.

As an employee you will be eligible to participate in a number of additional employee benefits. This includes:

• Employee Assistance Program (EAP)
• Professional Development

The employment relationship will be governed by Australia or New Zealand Employment Law.

These positions are in remote challenging areas with extreme cold temperatures which need to be considered before applying for these roles.