Administrator

University of New South Wales; Sydney; On-site; AUD 85,000 - 120,000; Part time

Benefits offered by this job

Superannuation 17%

Leave loading

Extra leave at Christmas

Lifelong learning

HR practices

Job summary

University of New South Wales – Sydney NSW is seeking an Administrator for The Kirby Institute to support day-to-day operations and provide high-quality administrative assistance. The role acts as a key contact for stakeholders, coordinates meetings, events and finance processes, and welcomes staff and visitors.

The role requires strong customer service and communication skills, advanced time management, and the ability to work both independently and as part of a team.

Qualifications

• Relevant tertiary qualification with subsequent experience or equivalent competence.
• Advanced time management, organisational and problem-solving skills.
• Well-developed interpersonal and written/verbal communication skills.
• First point of contact for stakeholders; prioritising urgent matters.
• Experience delivering effective customer service and support to clients.
• Proficiency with MS Office and related tools.

Responsibilities

• Provide day-to-day administrative support for The Kirby Institute.
• Act as the primary contact for stakeholders and coordinate communications, meetings and events.
• Support finance processes and staff onboarding, inductions and visitor management.
• Assist with building access coordination and site inductions.
• Contribute to project support and reporting as required.
• Utilise content management systems when needed.

Skills

Time management

Communication

Customer service

Interpersonal skills

Microsoft Office

Content management systems

Education

Tertiary qualification

Tools

Microsoft Office

Content management systems

Job description

University of New South Wales – Sydney NSW

17h ago , from University of New South Wales

Job no: 543253
Work type: Part Time
Location: Sydney, NSW
Categories: Administration

Administrator (The Kirby Institute)

• Employment Type: 12-months fixed term part - time (21 hours a week)
• Remuneration: $92,265 base pro rata, plus 17% superannuation and leave loading
• Work rights required: Visa sponsorship is not available for this position. Candidates must hold full rights to work in Australia to be considered for this position.
• Location: Onsite, Kensington, Sydney

About The Kirby Institute

The Kirby Institute is a world-leading health research institute at UNSW Sydney. We work to eliminate infectious diseases, globally. Our specialisation is in developing health solutions for the most at-risk communities. Putting communities at the heart of our research, we develop tests, treatments, cures and prevention strategies that have the greatest chance of success.

Details of the role

The Administrator supports the day-to-day operations of The Kirby Institute through the provision of general administrative support.

The administrator will act as a key point of contact for stakeholders and provide high-quality support for communications, meetings, events and finance processes. The role also plays an important part in welcoming new staff and visitors, coordinating building access and site inductions, and creating a positive experience for a diverse range of stakeholders. This role is suited to a proactive and organised professional with strong customer service, communication and coordination skills who enjoys engaging with people and building effective working relationships.

The role reports to the Senior Administrative Officer.

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
• Well-developed interpersonal and written and verbal communication skills.
• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters.
• Demonstrated experience providing effective customer service and support to clients at all levels.
• Highly proficient computer literacy with excellent skills in Microsoft Office applications.
• Ability to make sound judgements and work both independently and as part of a team.
• Demonstrated experience supporting and contributing to projects and initiatives.
• Experience with content management systems desirable.

Please refer to the position description for full details.

UNSW Benefits and Culture

• 17% Superannuation and leave loading
• Additional 3 days of leave over the Christmas Period
• Access to lifelong learning and career development
• Progressive HR practices

More information on the great staff benefits and culture can be found here.

Pre-Employment Checks

As part of our recruitment process candidates may be required to undertake pre-employment screening, which may include reference checks, qualification verification, right-to-work verification, and criminal history screening where relevant to the role.

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

Applications close: Tuesday 6th October before 11.30pm Sydney time

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.