Administrator

UNSW; Sydney; On-site; AUD 150,000 - 175,000; Part time

Benefits offered by this job

17% Superannuation and leave loading

Flexible working

3 extra leave days over Christmas

Job summary

The Kirby Institute at UNSW Sydney is seeking an Administrator to support daily operations and provide high-level administrative assistance. The role requires coordinating communications, meetings and events, while welcoming staff and visitors and managing access and inductions.

Reporting to the Senior Administrative Officer, you will contribute to a professional, well-organised environment. Applicants should have a relevant qualification and proven administrative experience, strong time

Qualifications

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
• Well-developed interpersonal and written and verbal communication skills.
• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters.
• Demonstrated experience providing effective customer service and support to clients at all levels.
• Highly proficient computer literacy with excellent skills in Microsoft Office applications.

Responsibilities

• Provide day-to-day administrative support for The Kirby Institute.
• Act as a key point of contact for stakeholders and support communications, meetings, events and finance processes.
• Welcome new staff and visitors, coordinate building access and site inductions.
• Foster a positive experience for a diverse range of stakeholders through proactive engagement.
• Support the Senior Administrative Officer in reporting and project activities.

Skills

Time management

Interpersonal communication

Microsoft Office

Customer service

Teamwork

Problem solving

Education

Relevant tertiary qualification

Tools

Content management systems

Job description

Administrator (The Kirby Institute)

• Employment Type: 12-months fixed term part - time (21 hours a week)
• Remuneration: $92,265 base pro rata, plus 17% superannuation and leave loading
• Work rights required: Visa sponsorship is not available for this position. Candidates must hold full rights to work in Australia to be considered for this position.
• Location: Onsite, Kensington, Sydney

About The Kirby Institute:

The Kirby Institute is a world-leading health research institute at UNSW Sydney. We work to eliminate infectious diseases, globally. Our specialisation is in developing health solutions for the most at-risk communities. Putting communities at the heart of our research, we develop tests, treatments, cures and prevention strategies that have the greatest chance of success.

Details of the role

The Administrator supports the day-to-day operations of The Kirby Institute through the provision of general administrative support.

The administrator will act as a key point of contact for stakeholders and provide high-quality support for communications, meetings, events and finance processes. The role also plays an important part in welcoming new staff and visitors, coordinating building access and site inductions, and creating a positive experience for a diverse range of stakeholders. This role is suited to a proactive and organised professional with strong customer service, communication and coordination skills who enjoys engaging with people and building effective working relationships.

The role reports to the Senior Administrative Officer.

Some key skills required:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Advanced time management, organisational and problem-solving skills, including the ability to meet deadlines.
• Well-developed interpersonal and written and verbal communication skills.
• Act as the first point of contact for internal and external stakeholders, maintaining effective channels of communication, analysing requests and correspondence to prioritise as well as urgent and often sensitive matters.
• Demonstrated experience providing effective customer service and support to clients at all levels.
• Highly proficient computer literacy with excellent skills in Microsoft Office applications.
• Ability to make sound judgements and work both independently and as part of a team.
• Demonstrated experience supporting and contributing to projects and initiatives.
• Experience with content management systems desirable.

Please refer to the position description for full details.

UNSW Benefits and Culture

• 17% Superannuation and leave loading
• Flexible working
• Additional 3 days of leave over the Christmas Period
• Access to lifelong learning and career development
• Progressive HR practices

More information on the great staff benefits and culture can be found here.

Pre-Employment Checks:

As part of our recruitment process candidates may be required to undergo pre-employment screening, which may include reference checks, qualification verification, right-to-work verification, and criminal history screening where relevant to the role.

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

Contact

Frank McHenry, Talent Acquisition Associate

E: [e-mail]

Applications close: Tuesday 6th October before 11.30pm Sydney time

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.