Administrator

Sylvanvale; Sutherland Shire Council; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Salary packaging benefits

Employee Assistance Program (EAP)

Job summary

Sylvanvale seeks a motivated administrator to support the Practice and Compliance Team. You will coordinate Learning & Development events, manage attendance data, and assist with reporting across multiple systems, including Proda and NDIS portals.

A strong eye for detail and proactive problem solving are essential. You will be the first friendly contact for enquiries, build stakeholder relationships, and help improve attendance at training while maintaining accurate records and timely

Qualifications

• Experience providing admin support to a busy practice/compliance team.
• Proven ability to coordinate learning and development activities.
• Strong data entry and reporting capabilities using MS Office.

Responsibilities

• Coordinate Learning & Development (L&D) events and programs.
• Set up spaces for L&D activities and support facilitators with resources.
• Respond to L&D queries via phone and email in a timely manner.
• Capture attendance and evaluation records accurately.
• Lodge recommendations from investigation reports in the Incident Management System.
• Complete reporting in NDIS Q&S Commission as an Authorised Reportable Incident Notifier.
• Coordinate the Sylvanvale RPA Panel and maintain records.
• Support the Practice and Compliance Team as required.

Skills

MS Office proficiency

Stakeholder management

Data reporting

Multi-project coordination

Attention to detail

Problem solving

Tools

Learning Management System

NDIS Proda Portal

Job description

At Sylvanvale, our purpose is to enable people with disability to live independently and make choices about the lives they want to lead. We partner with people, families, employees and communities to deliver support grounded in our values of belonging, choice, respect, safety and contribution. Based on our 2026 Staff Engagement Survey results, Sylvanvale has also been recognised as one of the winners of the Xref Engage Best Workplace Awards for 2026.

• Convenient Sutherland location, close to the train station and local cafés
• Brand new, architecturally designed offices
• Not-for-profit salary packaging benefits, including up to $15,900 tax-free plus $2,750 meal and entertainment packaging per FBT year
• 17.5% annual leave loading for permanent employees
• Option to purchase an additional week of annual leave each year
• Free and confidential Employee Assistance Program (EAP) for employees and their families
• Make a genuine difference by supporting people with disability to live their best lives

About The Role

Full-time opportunity.

Your overall responsibility will be to provide quality, client-focused administrative services to the Practice and Compliance Team including the coordination of Learning and Development (L&D) activities, our Restrictive Practices Panel and reporting.

You are the glue that holds the Practice and Compliance team together. This is a busy team with a wide range of functions and responsibilities. Being a friendly face and first point of contact for many enquiries combined with a proactive approach to problem solving will help this team meet their KPIs.

You will be the masterful coordinator of L&D events and a key player in working with internal stakeholders to improve attendance at training. Accurate and timely recordkeeping is an essential part of this role, as is being a super user of our L&D system which includes online training, requiring accurate data entry and reporting.

You will keep on top of expiry dates for Client Behaviour Support Plans and be on top of the nuance of reporting needs across several different systems (NDIS Quality and Safeguards Commission Proda Portal and Department of Communities and Justice Restrictive Practices Authorisation Portal).

Responsibilities include but are not limited to:

• Planning, booking and organising L&D related events and programs.
• Setting up spaces for L&D activities and supporting facilitators with resources and facilities.
• Responding and actioning L&D queries via phone and email.
• Capturing and recording attendance and evaluation records accurately and in a timely manner.
• Lodging recommendations from Investigation reports in the Incident Management System.
• Completing reporting in the NDIS Quality and Safeguards Commission as an Authorised Reportable Incident Notifier and Authorised Reporting Officer and tracking in MS Teams.
• Coordinate the Sylvanvale RPA Panel and maintain accurate records.
• Support the Practice and Compliance Team as required.

About you

You are a motivated administrator who will thrive in supporting the team. You strive for continuous improvement and take pride in delivering high quality services. You are a great communicator and invest in developing great stakeholder relationships. You excel in accurate and timely recordkeeping.

• Excellent technology capability which includes MS Office application skills.
• Focus on process improvement.
• Quality driven and high attention to detail.
• Positive attitude with an ability to be flexible and adaptable.
• Strong ability to calmly coordinate multiple projects simultaneously.
• Reporting and data analysis skills.

Experience in the disability sector and knowledge of the NDIS Quality and Safeguards Commission Proda portal and the Department of Communities and Justice Restrictive Practices Authorisation panel is highly advantageous but not essential.

A valid NSW Drivers Licence is essential, and an offer will be subject to a police clearance, a current WWCC and a NDIS Worker Screening Check.