Administrative Specialist — Office Ops & Support (Flexible)

1800 Pooman; Coffs Harbour; On-site; AUD 55,000 - 75,000; Full time

Job summary

1800 Pooman is seeking an organised Administration professional to join our team at Coffs Harbour NSW on a full-time basis. You will support daily office operations and assist management across the organisation.

The role focuses on data entry, filing, scheduling, invoice processing, HR administration, reception duties, and maintaining accurate records. A proactive attitude, strong communication, and meticulous attention to detail are essential for success.

Qualifications

• Proven experience in an administrative support or office management role.
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively.
• Excellent written and verbal communication skills with professional presentation.

Responsibilities

• Managing general administrative tasks including filing, data entry, and document preparation
• Providing comprehensive support to management and operational teams across the organisation
• Answering and directing phone calls, managing incoming and outgoing correspondence
• Scheduling appointments, managing calendars and coordinating meetings
• Processing invoices, purchase orders and expense reports
• Maintaining accurate records and databases, ensuring information is up-to-date and organised
• Assisting with HR-related administrative functions such as onboarding documentation and personnel file maintenance
• Ordering and managing office supplies and equipment
• Providing reception support and greeting visitors in a professional manner
• Performing other administrative duties as required to support business operations

Skills

Administrative skills

Office management

Data entry

Microsoft Office

Communication

Teamwork

Tools

Microsoft Office

Excel

Outlook

Job description

1800 Pooman is seeking an organised Administration professional to join our team at Coffs Harbour NSW on a full-time basis. You will support daily office operations and assist management across the organisation.

The role focuses on data entry, filing, scheduling, invoice processing, HR administration, reception duties, and maintaining accurate records. A proactive attitude, strong communication, and meticulous attention to detail are essential for success.