Administrative/Property Officer

Victoria Police; Geelong; On-site; AUD 30,000 - 44,000; Part time

Job summary

Victoria Police in Geelong is seeking a part-time Administration/Property Officer to support frontline staff at Geelong Police Station. The role is 0.5 FTE with duties spanning data entry, correspondence handling, records management and property control.

The successful candidate will work in a flexible, inclusive environment and may assist other nearby stations as needed. Pre-employment checks apply, and Australian citizenship or permanent residency is required.

Qualifications

• Experience with computers and data entry/records management; willingness to learn new applications.
• Ability to work in a team and also autonomously with minimal supervision.
• Strong verbal and written communication with stakeholders.
• Good organisation skills, multitasking and problem solving with a positive attitude.

Responsibilities

• Perform general office support duties with high accuracy using various software applications.
• Handle incoming/outgoing correspondence and police briefs; record and file accordingly.
• Assist with property management including lost and confiscated property and related data entry.
• Operate and maintain office equipment and raise work orders for contractor tasks.
• Liaise with contractors for property maintenance and track progress.
• Respond to telephone and email enquiries from internal and external stakeholders.
• Archive and manage records; provide Secretariat support for local management meetings.
• Work as part of a station-wide, inclusive team.

Skills

Data entry

Teamwork

Communication

Organization

Job description

The Administration/Property role is a key position in supporting the daily operations of our frontline staff.

The advertised position is an ongoing part-time position (0.5 FTE) that reports to the Officer in Charge at Geelong Police Station. As the successful applicant, you will be responsible for providing a broad range of administrative and property support services predominantly to members at the Geelong Police Station. You may also provide this support on an “as needs” basis to other surrounding stations in the Geelong Police Service area, Division One

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

• A wide range of general office support duties, including data entry and the use of various software applications relevant to the role with a high level of care and accuracy.
• Collection, distribution and recording of incoming and outgoing correspondence and police briefs.
• Assist with property management, including lost and confiscated property, and associated paperwork and data entry.
• Utilisation and maintenance of general office equipment.
• Liaising with contractors for property maintenance and raising the relevant work orders and ensuring works are actioned.
• Attending to telephone and email enquiries from internal and external stakeholders in a timely manner.
• Archiving and records management.
• Secretariat duties for local Management meetings.
• Working in a team environment that is inclusive of all staff at the station.

About You:

The successful candidate will ideally have the following skills and experience:

• Experience in working with computers and a wide range of programs and applications for data entry and records management and a willingness to learn new applications as needed for the role.
• Ability to work in a team environment, as well as being able to work autonomously and prioritise work with minimal supervision.
• Good communication skills both verbally and written in all formats and the ability to communicate with all stakeholders relevant to the role.
• Have good organisation skills, be able to multitask and problem solve where required with a positive attitude.

Further Information:

• One (1) x part-time (0.5FTE – 38 hours fortnight), ongoing position.
• This position is located at Geelong Police Station, 110 Mercer Street, Geelong.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• We expect our people to foster a safe and inclusive environment where their behaviour and attitude reflects, builds upon and promotes a positive and collaborative workplace that respects the culture and values of Victoria Police.

For further information, please contact: Sue Marton on (03) 5225 3*** or via email at ***************@police.vic.gov.au

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.”

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email **************@police.vic.gov.au or on (03) 8335 6***.