Administrative Officer: Enable Health & Community Programs

Lives Lived Well; Toowoomba Regional; On-site; AUD 80,000 - 86,000; Full time

Benefits offered by this job

Five extra wellbeing days annually

Salary packaging benefits

Employee discounts

Job summary

Lives Lived Well in Toowoomba seeks an Administration Officer to support Clinical Services management across Queensland and New South Wales. The role is full-time, onsite, and fixed-term to 30 June 2027, with potential to extend subject to funding.

You will handle diverse administrative tasks, coordinate meetings, manage records, and support reporting while delivering professional client-facing service in a busy health environment.

Qualifications

• Administration, project support or office coordination experience.
• Ability to learn and use multiple systems and technologies.
• Experience supporting multiple managers or teams.
• Strong diary management and minute-taking skills.
• Confidential records and databases management.
• Clear written and verbal communication; client-focused approach.

Responsibilities

• Provide high-quality administrative support to the Clinical Services Manager and Team Leaders.
• Coordinate meetings, calendars, appointments and room bookings.
• Prepare agendas, take minutes and distribute meeting documentation.
• Maintain accurate records, databases and filing systems.
• Assist with reporting, correspondence and compliance-related administration.
• Support communication and information management across the service.
• Respond professionally to enquiries from staff and external stakeholders.
• Provide welcoming front-of-house support to clients and visitors.

Skills

Administration experience

Diary management

Records management

Communication skills

Organisation

Autonomy

Stakeholder liaison

Education

Business Administration qualifications

Tools

Office software

Database systems

Job description

Lives Lived Well in Toowoomba seeks an Administration Officer to support Clinical Services management across Queensland and New South Wales. The role is full-time, onsite, and fixed-term to 30 June 2027, with potential to extend subject to funding.

You will handle diverse administrative tasks, coordinate meetings, manage records, and support reporting while delivering professional client-facing service in a busy health environment.