Administrative Officer (529037)

Department of Health, Tasmania; Hobart; On-site; AUD 65,000 - 85,000; Full time

Job summary

Department of Health Tasmania is seeking an Administrative Officer within Surgical and Perioperative Services at Royal Hobart Hospital to provide high-level administrative support to senior leaders and ensure smooth day-to-day operations.

The role requires excellent organisation, attention to detail, and the ability to manage competing priorities in a busy healthcare environment, with a focus on confidential stakeholder liaison and service improvement.

Qualifications

• Sound knowledge and experience of administrative practices and minute taking.
• High-level written and verbal communication with a range of clients.
• Ability to liaise with internal and external stakeholders with confidentiality.

Responsibilities

• Deliver professional administrative support within a busy healthcare environment
• Coordinate meetings, calendars, correspondence and information management processes
• Prepare reports, presentations, documentation and meeting records
• Collaborate with stakeholders and contribute to service improvement initiatives

Skills

Administrative practices

Minute taking

Written & verbal comms

Client/stakeholder liaison

Confidentiality awareness

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Team

Surgical and Perioperative Services is one of the largest clinical streams within the Royal Hobart Hospital, supporting the delivery of specialist surgical care to the Tasmanian community. Our administrative teams play a vital role in ensuring the smooth operation of a diverse range of surgical specialties and services, providing high-quality support to clinical teams, leaders, patients and stakeholders across the organisation.

As part of the Department of Health, we are committed to delivering safe, effective and patient-focused healthcare. Our administration workforce is integral to this mission, coordinating information, supporting business processes and helping to ensure patients receive timely access to care.

We foster a positive, collaborative and solutions-focused culture where continuous improvement and professional development are encouraged. Team members are provided with opportunities to broaden their skills, contribute to meaningful projects, and develop rewarding careers within the health system.

The Role

Working within Surgical and Perioperative Services, the Administrative Officer provides high-level administrative and executive support to senior leaders while contributing to the efficient day-to-day functioning of the service. This role requires excellent organisational skills, attention to detail and the ability to manage competing priorities in a busy healthcare environment.

Key responsibilities include:

• Deliver professional administrative support within a busy healthcare environment
• Coordinate meetings, calendars, correspondence and information management processes
• Prepare reports, presentations, documentation and meeting records
• Collaborate with stakeholders and contribute to service improvement initiatives

This role is ideal for an adaptable and motivated administrator who enjoys working in a fast-paced environment, takes initiative and is committed to providing high-quality support and customer service.

You will need

• Sound knowledge and experience of administrative practices and the utilisation of contemporary computer applications together with high-level minute taking and meeting organisation skills.
• High-level written and verbal communication skills including the ability to liaise with a wide range of internal and external clients in a sensitive and confidential manner with an understanding of the legal requirements relating to confidentiality.
• Demonstrated ability to organise, set priorities and meet deadlines, together with a demonstrated capacity to handle a number of tasks concurrently in a demanding work environment.

Why Tasmania

The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites.

Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania’s public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle