Administration Officer (534244)

Department of Health; Riverside; On-site; AUD 77,000 - 83,000; Part time

Benefits offered by this job

Salary packaging

Fitness Passport

Professional development

Job summary

The Department of Health in Tasmania is seeking an Administration Officer to provide high-level administrative and clerical support to the Nursing Director within the Integrated Operations Centre across North West Hospitals. You will coordinate meetings, prepare correspondence and take minutes, while supporting roster management and reporting in a busy healthcare setting.

You will handle confidential information with discretion, contribute to accreditation activities, and enjoy benefits such as

Qualifications

• Demonstrated high-level administrative and clerical experience, with the ability to prioritise competing workloads, solve problems, meet deadlines and work effectively both independently and as part of a team.
• Strong written, verbal and interpersonal communication skills, including the ability to liaise with a range of stakeholders and manage sensitive and confidential matters with integrity and discretion.
• Advanced skills in word processing, spreadsheets, databases, statistical reporting and information systems, together with an understanding of project support and records management.

Responsibilities

• Coordinating meetings and appointments, preparing correspondence and taking minutes.
• Support clinical roster management, compiling reports, maintaining accurate records and patient information.
• Assist with accreditation, project activities, and providing professional reception and telephone services.
• Handle confidential and sensitive information while exercising initiative, discretion and sound judgement in a busy and changing healthcare environment.

Skills

Administrative experience

Communication skills

Office software

Tools

Word processing

Spreadsheets

Databases

Statistical reporting

Information systems

Job description

The Team

The Integrated Operations Centre is responsible for Access and Flow, discharge planning, rostering, reporting and workforce information services across Hospitals and Primary Care North West. Operating across North West Regional Hospital and Mersey Community Hospital, the team works closely with Nurse Managers, the Integrated Operations Centre, North West Payroll and system providers. The unit supports effective staffing and service delivery by maintaining accurate information systems, producing reports and helping managers resolve complex rostering matters.

The Role

As an Administration Officer, you will provide high-level administrative and clerical support to the relevant Nursing Director. Your responsibilities will include coordinating meetings and appointments, preparing correspondence and taking minutes. You'll also support clinical roster management, compiling reports, maintaining accurate records and patient information. You'll assist with accreditation, project activities, and providing professional reception and telephone services. You will handle confidential and sensitive information while exercising initiative, discretion and sound judgement in a busy and changing healthcare environment.

• Demonstrated high-level administrative and clerical experience, with the ability to prioritise competing workloads, solve problems, meet deadlines and work effectively both independently and as part of a team.
• Strong written, verbal and interpersonal communication skills, including the ability to liaise with a range of stakeholders and manage sensitive and confidential matters with integrity and discretion.
• Advanced skills in word processing, spreadsheets, databases, statistical reporting and information systems, together with an understanding of project support and records management.

Details of appointment Permanent, part time, day worker position, working up to 46.36 hours per fortnight, commencing as soon as possible. *Notwithstanding hours to be negotiated with the successful applicant. Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary $76,849 to $82,996 pro rata per annum + our Employer 12% superannuation contribution is on top of this amount. Salary range is in accordance with Public Sector Unions Wages Agreement 2025.

Salary Packaging You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

Eligibility Note:

Please refer to the Application Guide for more information of pre-employment check.

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania! Move to Tasmania | Tasmanian One Health Podcast - Spotify One Health Podcast - Apple Tasmanian Health Careers | Tasmanian Department of Health has achieved the “Carer Accredited Employer Status” providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023). Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.

Contact Person

Name: Matthew Wooler Position: Nursing Director - Integrated Operations Email address: [e-mail]

Application Guidance

Applications from Recruitment agencies will not be accepted for this role.