Administration Officer (534244)

Department of Health, Tasmania; West Coast; On-site; AUD 77,000 - 83,000; Part time

Benefits offered by this job

Professional development

Leave entitlements

Fitness Passport

Salary packaging

Job summary

The Integrated Operations Centre in North West Tasmania is seeking an Administration Officer to provide high-level administrative and clerical support to the Nursing Director. You will coordinate meetings, prepare correspondence, take minutes and assist with rostering and patient records.

You will handle confidential information, contribute to accreditation activities, and support reporting and information systems across North West Hospitals.

Qualifications

• Demonstrated high-level administrative and clerical experience.
• Strong written, verbal and interpersonal communication skills.
• Advanced skills in word processing, spreadsheets, databases and information systems.
• Understanding of project support and records management.

Responsibilities

• Coordinate meetings and appointments, take minutes, and prepare correspondence.
• Support clinical roster management, compile reports and maintain records.
• Provide professional reception and telephone services.
• Assist with accreditation and project activities in a busy healthcare environment.

Skills

Administrative experience

Clerical experience

Communication skills

Information systems

Records management

Tools

Word processing

Spreadsheets

Databases

Reporting software

Job description

The Team

The Integrated Operations Centre in responsible for Access and Flow, discharge planning, rostering, reporting and workforce information services across Hospitals and Primary Care North West. Operating across North West Regional Hospital and Mersey Community Hospital, the team works closely with Nurse Managers, the Integrated Operations Centre, North West Payroll and system providers. The unit supports effective staffing and service delivery by maintaining accurate information systems, producing reports and helping managers resolve complex rostering matters.

The Role

As an Administration Officer, you will provide high-level administrative and clerical support to the relevant Nursing Director. Your responsibilities will include coordinating meetings and appointments, preparing correspondence and taking minutes. You'll also support clinical roster management, compiling reports, maintaining accurate records and patient information.

You will assist with accreditation, project activities, and providing professional reception and telephone services. You will handle confidential and sensitive information while exercising initiative, discretion and sound judgement in a busy and changing healthcare environment.

You will need

• Demonstrated high-level administrative and clerical experience, with the ability to prioritise competing workloads, solve problems, meet deadlines and work effectively both independently and as part of a team.
• Strong written, verbal and interpersonal communication skills, including the ability to liaise with a range of stakeholders and manage sensitive and confidential matters with integrity and discretion.
• Advanced skills in word processing, spreadsheets, databases, statistical reporting and information systems, together with an understanding of project support and records management.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment

Permanent, part time, day worker position, working up to 46.36 hours per fortnight, commencing as soon as possible.

Notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary

$76,849 to $82,996 pro rata per annum + our Employer 12% superannuation contribution is on top of this amount.

Salary range is in accordance with Public Sector Unions Wages Agreement 2025

Salary Packaging

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here

Eligibility

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

• Administration Officer.docx

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties

• Administration Officer.docx

Application Guide

• Applicant Guide.docx

For more information

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Matthew Wooler

Position: Nursing Director - Integrated Operations

Email address: [e-mail]

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

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Tasmanian Health Careers | Tasmanian

Department of Health has achieved the "Carer Accredited Employer Status" providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023).

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.