Administrative Officer (529037)

Department of Health; Hobart; On-site; AUD 77,000 - 83,000; Full time

Benefits offered by this job

12% superannuation

Professional development

Leave entitlements

Fitness Passport

Job summary

The Department of Health Tasmania's Surgical and Perioperative Services seeks an Administrative Officer to provide high-level administrative and executive support to senior leaders and ensure smooth day-to-day operation.

Based in Hobart, this permanent full-time role involves coordinating meetings, preparing reports, and collaborating with stakeholders to drive service improvements while maintaining confidentiality and professional standards across a busy healthcare environment.

Qualifications

• Sound knowledge and experience of administrative practices and the utilisation of contemporary computer applications together with high-level minute taking and meeting organisation skills.
• High-level written and verbal communication skills including the ability to liaise with a wide range of internal and external clients in a sensitive and confidential manner with an understanding of the legal requirements relating to confidentiality.
• Demonstrated ability to organise, set priorities and meet deadlines, together with a demonstrated capacity to handle a number of tasks concurrently in a demanding work environment.

Responsibilities

• Deliver professional administrative support within a busy healthcare environment
• Coordinate meetings, calendars, correspondence and information management processes
• Prepare reports, presentations, documentation and meeting records
• Collaborate with stakeholders and contribute to service improvement initiatives

Skills

Administrative skills

Minute taking

Meeting coordination

Communication skills

Job description

The Team Surgical and Perioperative Services is one of the largest clinical streams within the Royal Hobart Hospital, supporting the delivery of specialist surgical care to the Tasmanian community. Our administrative teams play a vital role in ensuring the smooth operation of a diverse range of surgical specialties and services, providing high-quality support to clinical teams, leaders, patients and stakeholders across the organisation. As part of the Department of Health, we are committed to delivering safe, effective and patient-focused healthcare. Our administration workforce is integral to this mission, coordinating information, supporting business processes and helping to ensure patients receive timely access to care. We foster a positive, collaborative and solutions-focused culture where continuous improvement and professional development are encouraged. Team members are provided with opportunities to broaden their skills, contribute to meaningful projects, and develop rewarding careers within the health system.

The Role Working within Surgical and Perioperative Services, the Administrative Officer provides high-level administrative and executive support to senior leaders while contributing to the efficient day-to-day functioning of the service. This role requires excellent organisational skills, attention to detail and the ability to manage competing priorities in a busy healthcare environment.

Key responsibilities include:

• Deliver professional administrative support within a busy healthcare environment
• Coordinate meetings, calendars, correspondence and information management processes
• Prepare reports, presentations, documentation and meeting records
• Collaborate with stakeholders and contribute to service improvement initiatives

This role is ideal for an adaptable and motivated administrator who enjoys working in a fast-paced environment, takes initiative and is committed to providing high-quality support and customer service.

You will need

• Sound knowledge and experience of administrative practices and the utilisation of contemporary computer applications together with high-level minute taking and meeting organisation skills.
• High-level written and verbal communication skills including the ability to liaise with a wide range of internal and external clients in a sensitive and confidential manner with an understanding of the legal requirements relating to confidentiality.
• Demonstrated ability to organise, set priorities and meet deadlines, together with a demonstrated capacity to handle a number of tasks concurrently in a demanding work environment.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Why Tasmania

The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites. Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania’s public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work.

Details of appointment Permanent full time, day worker position, working 76 hours per fortnight, commencing as soon as possible. *Notwithstanding hours to be negotiated with the successful applicant. Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary $76,849 to $82,996 per annum. Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2025 Salary Packaging You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates

• Professional development and accelerated pathways
• A range of leave entitlements
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family

More information about our Employee Benefits can be found here Eligibility Note: - Please refer to the Application Guide for more information of pre-employment check.

Statement of Duties

• Administrative Officer Band 3
• Application Guide: Applicant Guide.docx

A separate statement addressing the selection criteria in the Statement of Duties is not required.

*Applications from Recruitment agencies will not be accepted for this role

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Nadia Jarman Office Manager [e-mail]

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania! Move to Tasmania | Tasmanian One Health Podcast - Spotify One Health Podcast - Apple Tasmanian Health Careers | Tasmanian Department of Health has achieved the “Carer Accredited Employer Status” providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023). Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.