Administrative Officer (505027)

Department of Health, Tasmania; Hobart; On-site; AUD 77,000 - 83,000; Part time

Benefits offered by this job

Salary packaging

Professional development

Fitness Passport

Job summary

The Clarence and Eastern Continuing Care Team within the Department of Health, Tasmania, seeks an experienced Administrative Officer to provide high-level administrative support. You will supervise staff, liaise with clients and staff at reception, and manage administrative systems with a focus on accuracy and confidentiality.

Permanent part-time role, 15.2 hours per fortnight, Fridays 8:30am-5pm, with salary ranging from $76,849 to $82,996 per annum (pro rata).

Qualifications

• Provide high-level administrative support within a busy multidisciplinary team.
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Responsibilities

• Coordinate and supervise administrative staff, including training and onboarding.
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Skills

Administrative coordination

Staff supervision

Reception/front-facing

Customer service

Communication

Confidentiality

Multidisciplinary collaboration

Tools

Records management systems

Databases

Administrative software

Job description

The Team

The Clarence and Eastern Continuing Care Team is a multi disciplinary team providing mental health support to clients with severe and enduring mental illness. We cover a broad geographical area across the Clarence and Eastern districts, stretching up towards the East Coast and down the Tasman Peninsula.

We work closely with other services to deliver excellence in healthcare to achieve improved outcomes for our consumers, our workforce, and the Tasmanian community.

The Role

To provide high-level administrative support for the Clarence and Eastern Continuing Care Team.

You will need

• To undertake the coordination and supervision of administrative staff, including undertaking training of staff in new processes, the orientation of new or casual administrative staff and the ongoing support of existing admin staff.
• Liaise with clients and staff and to be front facing for all initial enquiries at reception.
• Manage and coordinate the efficient and effective operation of the administration support systems.
• Experience providing high-level administrative and reception support in a busy workplace environment.
• Strong organisational skills with the ability to coordinate competing priorities and administrative processes.
• Excellent communication and interpersonal skills, with a commitment to delivering quality customer service.
• The ability to work collaboratively within a multidisciplinary team while also using initiative and sound judgement.
• Experience managing records, databases, correspondence and administrative systems with a high level of accuracy and attention to detail.
• A professional and discreet approach, with the ability to maintain confidentiality and handle sensitive information appropriately.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Why Tasmania

The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites.

Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania's public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work.

Details of appointment

Permanent part time, day worker position, working 15.2 hours per fortnight, commencing as soon as you can join our team.

Must be available to work Fridays 8:30am-5pm.

• Notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary

$76,849 to $82,996 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2025.

Salary Packaging

You'll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport - You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here

Eligibility

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties

• Generic Administrative Officer (SMHS) Band 3 (July 2023) CSU.docx

Application Guide

• Applicant Guide.docx

For more information

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Name: Sarah Westgate

Position: Manager

Phone number: [phone]

Email address: [e-mail]

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

Move to Tasmania | Tasmanian

One Health Podcast - Spotify

One Health Podcast - Apple

Tasmanian Health Careers | Tasmanian

Department of Health has achieved the "Carer Accredited Employer Status" providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023).

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.