Administrative Officer

Synergie Australia; Narangba; On-site; AUD 48,000 - 55,000; Full time

Job summary

Synergie Australia is seeking an Administrative Officer for a 6-month contract based in Narangba, QLD. The role provides critical administrative support across billing, reconciliations, compliance reporting and operational administration, working closely with site leadership to ensure financial and operational records accuracy.

You will manage customer billing, validate invoices, and maintain manifests and audit-ready records, while supporting EPA reporting and stakeholder communication.

Qualifications

• Previous administration experience.
• Strong attention to detail and accuracy.
• Excellent organisational and time management skills.
• Ability to work independently and take ownership of workload.
• Strong communication and stakeholder management skills.
• Experience with billing, invoicing and reconciliations is desirable.

Responsibilities

• Support administrative operations, customer billing, reconciliations and compliance reporting within a busy operational environment.
• Manage customer contract billing and reconciliations.
• Validate, process and enter invoices accurately.
• Ensure manifests are completed accurately and on time.
• Maintain records to support audit, compliance and reporting requirements.
• Investigate and resolve billing discrepancies.
• Support Queensland EPA reporting requirements through cross-training.
• Liaise with internal stakeholders to ensure administrative tasks are completed efficiently.
• Provide general administrative support to site operations.

Skills

Administrative operations

Billing & invoicing

Reconciliations

Compliance reporting

Stakeholder management

Attention to detail

Time management

SAP

Microsoft Excel

Tools

SAP

Microsoft Excel

JDE

Job description

We think outside the box by redefining recruitment.

Through long-term partnerships, we connect the right people (You) with the right opportunities to shape careers and drive change in Australia and beyond.

Synergie Australia is seeking an Administrative Officer for a 6-month contract opportunity based in Narangba, QLD.

This is an exciting opportunity to join a leading environmental services organisation and provide critical administrative support across billing, reconciliations, compliance reporting, and operational administration. Working closely with site leadership, you will play a key role in ensuring the accuracy of financial and operational records while supporting business continuity during the transition of billing responsibilities.

The important parts:

• Pay: $35-40 per hour + Super
• Location: Narangba, QLD
• Hours: Monday- Friday, 7:30am to 3:30pm
• Start:ASAP

What you will be required to do:

• You will be responsible for supporting administrative operations, customer billing, reconciliations, and compliance reporting within a busy operational environment
• Manage customer contract billing and reconciliations
• Validate, process and enter invoices accurately
• Ensure manifests are completed accurately and on time
• Maintain records to support audit, compliance and reporting requirements
• Investigate and resolve billing discrepancies
• Support Queensland EPA reporting requirements through cross-training
• Liaise with internal stakeholders to ensure administrative tasks are completed efficiently
• Provide general administrative support to site operations

To be successful in the role you will:

• Have previous administration experience
• Possess strong SAP and Microsoft Excel skills
• Demonstrate excellent attention to detail and accuracy
• Bring strong organisational and time management skills
• Have the ability to work independently and take ownership of your workload
• Possess strong communication and stakeholder management skills
• Have a proactive approach to identifying and resolving issues
• Deliver a high level of customer service

Highly regarded:

• JDE experience
• Experience within waste management, logistics, transport or environmental services
• Exposure to billing, invoicing and reconciliations
• Experience maintaining records for compliance and reporting purposes

What’s on offer for you:

• Stable Monday to Friday working hours
• Supportive and collaborative team environment
• Opportunity to develop industry-specific experience
• Exposure to a leading environmental services organisation
• Professional and supportive workplace culture