Administrative & Office Coordinator - Design & Engineering

Stellar Recruitment AU and NZ; Canterbury-Bankstown; On-site; AUD 65,000 - 70,000; Full time

Job summary

Stellar Recruitment AU and NZ – Canterbury NSW is seeking an office administrator to support a busy team in a compact, inner-city environment. You will provide high-level administrative assistance to managers and staff, manage supplies and vendor relationships, and maintain accurate records with strong document control.

You will also oversee the company fleet, coordinate meetings, travel, and events, and support training sessions and company functions.

Qualifications

• Proven experience in an administrative or receptionist role.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and general IT systems.
• High attention to detail with proactive problem-solving mindset.

Responsibilities

• Provide high-level administrative assistance to managers and staff.
• Manage office supplies, equipment servicing, and vendor relationships.
• Maintain accurate digital and physical records with strong document control.
• Oversee the company fleet, ensuring vehicles are clean, safe, and compliant.
• Coordinate meetings, travel arrangements, and accommodation bookings.
• Support internal events, training sessions, and company functions.
• Process leave forms and timesheet data with accuracy.
• Maintain CPD records and assist with catering and logistics.

Skills

Administration

Communication

MS Office

Attention to detail

Independence

Teamwork

Tools

MS Office Suite

Job description

Stellar Recruitment AU and NZ – Canterbury NSW is seeking an office administrator to support a busy team in a compact, inner-city environment. You will provide high-level administrative assistance to managers and staff, manage supplies and vendor relationships, and maintain accurate records with strong document control.

You will also oversee the company fleet, coordinate meetings, travel, and events, and support training sessions and company functions.