Administrative Coordinator

Labour Connect Pty Ltd; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Labour Connect Pty Ltd is seeking a proactive Facilities Administrator to manage and streamline project documentation from pre-construction through completion, collaborating with contractors, clients and the management team.

You will maintain file integrity, coordinate with vendors, and ensure timely updates to stakeholders while supporting daily office operations.

Qualifications

• Experience in office administration and document management.

Responsibilities

• Schedule and oversee routine maintenance, repairs, and renovations.
• Coordinate with contractors and service providers to ensure timely resolution of facility issues.
• Database management and record keeping.
• Receiving emails and managing the sales inbox.
• Drafting letters of response to clients.
• Updating clients on job status via email, and variations via phone.
• Liaise with external vendors, services, and subcontractors, monitoring performance and contract compliance.
• Document all changes, ensuring additions are sent to the client and filed for the business.
• Raising purchase orders.
• Administer and preparing contracts from templates.
• Act as the primary contact for facility-related requests, addressing concerns and maintaining professional relationships with staff and clients.

Job description

THE COMPANY

With a solid reputation built on delivering specialist workmanship and reliability, this organisation consistently achieves timely, and precision constructed projects within the Building Industry

With efficiency and commitment to accessibility, the business is stable and growing, since opening 15 years ago.

They pride themselves on their company values today, that were implemented on opening day, being quality workmanship, innovation, continuous improvement and inclusion.

THE ROLE

Monday comes around so fast, as you prepare and debrief with the Facilities Manager for the week ahead of you.

Your role will be pivotal in administrating and ensuring administrative documentation on each job meets time-linesand is at industry standards as you work with contractors, clients, and the management team ensuring dreams become a liveable reality.

As you open new files for each project, from pre-construction to completion stage you will administer standards, for the clients and teams with

• Schedule and oversee routine maintenance, repairs, and renovations,
• Coordinating with contractors and service providers to ensure timely resolution of facility issues
• Database management and record keeping
• Receiving emails and managing the sales in-box
• Drafting letters of response to clients
• Updating clients on job status via email, new jobs and variations via phone calls
• Liaise with external vendors, services, and subcontractors, monitoring performance and contract compliance
• Document all changes, ensuring additions have been sent to the client and filed for the business
• Raising purchase orders
• Administer and preparing contracts from templates
• Act as the primary contact for facility-related requests, addressing concerns and maintaining professional relationships with staff and clients

With your energy, drive, enthusiasm, and brilliant interpersonal skills, you are a natural magnet that has customers and internal staff trusting you for their administrative needs