Administrative Assistant – Mail & Office Support

Bell Potter Securities; Melbourne; On-site; AUD 45,000 - 65,000; Full time

Job summary

Bell Potter Securities Limited is seeking an organised Administrative Assistant for our Melbourne office. Reporting to the PA to Group Co-CEO, you will ensure accurate distribution and timely delivery of mail and couriers, while supporting the Administration team.

This hands-on role suits someone who enjoys variety, provides excellent service, and thrives in a team environment. Year 12 completion is required; MS Office proficiency and strong communication are essential.

Qualifications

• Year 12 completion is required.
• Administration experience preferred but not essential.
• Proficiency in MS Office (Word, Excel, PowerPoint) and strong interpersonal skills.

Responsibilities

• Manage inbound and outbound mail, packages and other items efficiently.
• Receive and record mail from the post office and couriers.
• Sort and deliver mail within the organization.
• Coordinate with courier services to ensure timely delivery.
• Handle and resolve customer enquiries relating to mail and courier services.
• Operate mailroom equipment such as envelope openers and postage meters.
• Monitor and replenish mailing supplies and printer paper.
• Assist Scanning team with scanning and indexing documents.
• Collaborate with Administration team to ensure smooth office operations.
• Some heavy lifting may be involved.

Skills

Communication

Teamwork

Attention to detail

Education

Year 12 education

Tools

MS Office Suite

Job description

Bell Potter Securities Limited is a market leading financial advisory and stockbroking firm that is part of the listed Bell Financial Group (ASX:BFG). We have a strong track record of offering high quality professional advice to private, corporate and institutional clients across Australia.

We are seeking an organised Administrative Assistant to join our Melbourne office. Reporting to the PA to Group Co-CEO, you will play an important role in ensuring the accurate distribution and timely delivery of mail and couriered items within the organization and assisting the Administration team.

This is a hands-on role suited to someone who enjoys variety, takes pride in delivering excellent service and thrives in a team environment.

Responsibilities

• Manage inbound and outbound mail, packages and other items efficiently.
• Receive and record mail from the post office and other couriers.
• Sort and deliver mail and packages within the organization.
• Coordinate with courier services to ensure timely and effective delivery.
• Handle and resolve customer enquiries relating to mail and courier services.
• Operate mailroom equipment such as envelope openers, postage meters, folding machines, etc.
• Monitor inventory of mailing supplies, such as envelopes, stamps, satchels and ordering as required.
• Monitor the levels of paper at each printer and replenish paper when required.
• Help the Scanning team with scanning and indexing of documents.
• Collaborate with the Administration team to ensure smooth operation of office processes
• Some heavy lifting maybe involved.

Requirements

• Successful completion of Year 12 education.
• Administration experience preferred, but not essential.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Excellent attention to detail.
• Team orientated.
• Can-do and positive attitude.
• Flexibility and willingness to learn.

Why Join Bell Potter?

• Join a respected and well-established financial services organisation.
• Gain exposure to a broad range of office administration activities.
• Opportunity to develop valuable corporate administration skills and experience.

If you're looking to build your administration career within a professional and dynamic environment, we'd love to hear from you.

Please note that only successful candidates will be notified.