Administrative Assistant – Events & Reception (Flexible Hours)

Centenary Institute; Sydney; Hybrid; AUD 65,000 - 85,000; Full time

Job summary

The Centenary Institute, a world-leading medical research institute in Sydney, is seeking a proactive receptionist/administrative assistant to support our busy scientists and People and Culture team.

You will manage front desk inquiries, coordinate events, handle mail and communications, and help with meetings and training logistics, with flexible hours and a welcoming, professional environment.

Qualifications

• Have demonstrated experience in reception, administration, events coordination, or a comparable service-focused role.
• Strong organisational, scheduling, customer service and written communication skills.
• Competent with Microsoft and Google systems; able to learn calendars and databases.
• Ability to manage priorities, maintain confidentiality and exercise good judgement.
• High integrity, personal accountability, and initiative to collaborate across departments.
• Experience with internal communications, event logistics, or HR admin is desirable.

Responsibilities

• Handling general front counter enquiries
• Answering general public and donor calls
• Coordinating bi-weekly and ad hoc events, including speaker liaison, room bookings, notices and catering arrangements.
• Assisting with P&C meetings, communications, training logistics and routine process documentation
• Preparing and distributing internal posters and event notices in collaboration with Internal Communications
• Processing incoming and outgoing mail
• Ensuring the reception area looks welcoming and professional

Skills

Reception experience

Administration

Events coordination

Customer service

Written communication

Tools

Microsoft Office

Google Workspace

Job description

The Centenary Institute, a world-leading medical research institute in Sydney, is seeking a proactive receptionist/administrative assistant to support our busy scientists and People and Culture team.

You will manage front desk inquiries, coordinate events, handle mail and communications, and help with meetings and training logistics, with flexible hours and a welcoming, professional environment.