Administrative Assistant

Centenary Institute; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Salary packaging options

Paid week off between Christmas and NY

Job summary

Centenary Institute in Sydney is seeking a capable receptionist/administrative assistant to support busy scientists. You will handle front desk enquiries, process mail, assist with communications and logistics for events and meetings, and help maintain professional reception standards.

The role emphasizes organisational skills, confidentiality and the ability to manage competing priorities while collaborating with multiple departments.

Qualifications

• Experience in reception, administration or events coordination.
• Strong organisational and scheduling skills with attention to detail.
• Good written communication and customer service skills.
• Competent with Microsoft and Google apps, able to learn new systems.

Responsibilities

• Handle front counter enquiries and general reception duties.
• Answer general public and donor calls.
• Coordinate bi-weekly and ad hoc events, speaker liaison, room bookings and catering.
• Assist with meetings, communications and training logistics.

Skills

Reception

Administration

Events coordination

Customer service

Job description

The Centenary Institute is a world-leading independent Medical Research Institute. Our strength is in uncovering disease mechanisms and applying this knowledge to improve diagnostics and treatments for patients and find cures for some of the most chronic diseases affecting today’s society.

We continue to build on our skills by focusing on and enlarging our research efforts in six key centres: Biomedical AI, Cancer Innovations, Cardiovascular Research, Healthy Ageing, Infection and Immunity, and Rare Diseases and Gene Therapy.

The Role

We have an exciting opportunity to be part of our People and Culture team, providing administrative support for our busy scientists.

Duties include:

• Handlinggeneral front counter enquiries
• Answering general public and donor calls
• Coordinating bi-weekly and ad hoc events, including speaker liaison, room bookings,notices and catering arrangements.
• Assisting with P&C meetings, communications, training logistics and routine process documentation
• Preparing and distributing internal posters and event notices in collaboration with Internal Communications
• Processing incoming and outgoing mail
• Ensuring the reception area looks welcoming and professional

Our standard working hours are 8:00 am to 4:00 pm, Monday to Friday. However, we are open to considering alternative working arrangements. Please indicate your preferred working hours in your cover letter.

About You

• Have demonstrated experience in reception, administration, events coordination, or a comparable service-focused role.
• Have strong organisational, scheduling, customer service, and written communication skills, with attention to detail.
• Competent with Microsoft and Google systems,and have the ability to learn systems, calendars and databases.
• Able to manage competing priorities, maintain confidentiality and exercise sound judgement about escalation.
• Have a high level of integrity and personal accountability.
• Have initiative to seek innovative ways to further the Centenary Institute through collaboration and interaction with all departments of the Institute.
• Experiencewith internal communications, event logistics, or HR administration is desirable.

Why Work for Centenary

• World renowned Medical Research Institute
• Affiliations withRoyal Prince Alfred Hospital, University of Sydney, and University of Technology Sydney
• Facilities in the heart of Inner West next to Sydney Uni Campus with coffee machine and in walking distance of shops, cafes and parks
• Supportive team environment and the opportunity to work with some of the leading researchers in the country
• Flexible working options
• Salary packaging options
• Paid week off between Christmas and New Year

For more information about the role, please contact:People and Culture, **@centenary.org.au, (02) 9565 6***