Administrative Assistant | Accounts Payable

Affinity Talent; City of Melbourne; On-site; AUD 35,000 - 52,000; Part time

Job summary

A recruitment firm is seeking a part-time Administrative Assistant in Melbourne to support accounting functions. This role involves daily bank reconciliations, processing trust accounts, and managing stakeholder inquiries. Candidates should have experience in accounts payable, good computer skills, and effective communication abilities. The position offers 28 hours a week with a salary negotiable based on skills. Join the finance division to contribute to day-to-day operations with a dedicated team.

Qualifications

• Experience in Bank Account Reconciliations and Accounts Payable is required.
• Understanding of general ledger and general journals is desirable.
• Ability to manage time and set priorities.
• Knowledge of general ledger and general journals is desirable.
• Knowledge of Xero and ApprovalMax would be of advantage.
• Good computer skills and knowledge of the Microsoft Office suite.
• Ability to manage time and set priorities.
• Good verbal and written communication skills.

Responsibilities

• Daily processing of bank reconciliations for individual administration, entity, and trust accounts.
• Processing trust account allocations and payments.
• Attending to stakeholder enquiries including Principals, staff, and suppliers.
• Preparing weekly/monthly payments.
• Attending to stakeholder enquiries (including Principals, staff, suppliers, Government agencies, etc.).
• Other duties as directed from time to time.

Skills

Bank Account Reconciliations

Accounts Payable

Good computer skills

Verbal communication

Written communication

Time management

Education

Completion of Year 12

Qualifications in Accounts Payable

Tools

Xero

ApprovalMax

Microsoft Office

Job description

Administrative Assistant | Accounts Payable

Position Description – National Bookkeeper and Accounts/Administrative Assistant (Finance Division). This Position Description is intended as a guide to the performance of your responsibilities and duties. In addition to the duties detailed below, you may be required to undertake other responsibilities and duties that are considered within your role and skill level. As a National Accounts Assistant you are responsible for supporting the accountants with day‑to‑day operational finance tasks and will report to the National Accountants & Chief Financial Officer.

Key Responsibilities and Duties

• Daily processing of bank reconciliations for:
  • Individual administration accounts
  • Entity accounts
  • Trust accounts
• Processing Trust account allocations and payments
• Allocation of Principal credit card expenses
• Preparing weekly/monthly payments
• Attending to stakeholder enquiries (including Principals, staff, suppliers, Government agencies, etc.)
• Other duties as directed from time to time.

Key Selection Criteria

Qualifications

• Completion of Year 12
• Qualifications in Accounts Payable would be an advantage

Experience

• Experience in Bank Account Reconciliations and Accounts Payable is required
• Understanding of general ledger and general journals is desirable
• Knowledge of Xero and ApprovalMax would be of advantage
• Good computer skills and knowledge of the Microsoft Office suite
• Ability to manage time and set priorities
• Good verbal and written communication skills

Hours

8:30am to 3:00pm; Monday to Friday (28 hours per week).

Remuneration

The salary and superannuation package will be agreed with the successful applicant, taking into account skill level and experience.

Location of Work

Melbourne office.

Seniority Level

• Associate

Employment Type

• Part-time

Job Function

• Finance and Accounting / Auditing
• Accounting and Office Administration