Administrative Assistant

Racing Queensland; Brisbane; On-site; AUD 52,000 - 66,000; Full time

Benefits offered by this job

Flexible working arrangements

Paid parental leave

Performance development

Health and wellbeing program

Job summary

Racing Queensland is seeking a VSAW Administration Assistant on a 9-month fixed-term, parental leave cover. The role supports the Veterinary Services and Animal Welfare team, handling invoices, payments, travel bookings, expense claims and switchboard duties.

You will help develop data repositories and dashboards, build relationships with internal and external stakeholders, and contribute to process improvements and promotional activities.

Qualifications

• Minimum proven administrative experience.
• Responsible for invoices, payments and expense claims.
• Experience building relationships with internal and external stakeholders.

Responsibilities

• Perform the day-to-day administrative requirements of the VSAW Department, including processing invoices and payments, participating in the RQ switchboard roster and answering the VSAW general enquiry line, booking travel, reconciling credit card payments and processing expense claims.
• Contribute to the development of data repositories and dashboards across a range of VSAW functions.
• Build and maintain effective working relationships with internal and external stakeholders, including RQ’s Finance and Procurement team, and monitor and communicate stakeholder feedback.
• Contribute to the creation, revision and audit of VSAW processes and procedures to optimise processes and operational efficiency.
• Actively participate in VSAW promotional activities and events.

Skills

Administrative support

Invoicing & payments

Stakeholder management

Data entry

Job description

Racing Queensland is the statutory body responsible for leading and supporting Queensland’s Thoroughbred, Greyhound, and Harness racing industries.

With participants and stakeholders located throughout metropolitan, regional and rural Queensland, the racing industry makes a significant contribution to the State's economy and local communities. Racing Queensland works to ensure the long-term sustainability and success of the industry while delivering exceptional racing and event experiences.

What you’ll do, day to day

NOTE: This is a Parental Leave cover position, with a 9-month fixed-term contract arrangement.

Reporting to the Senior Animal Care Manager and working collaboratively as part of the broader Veterinary Services and Animal Welfare (VSAW) Team, the VSAW Administration Assistant will provide a range of high quality administrative and support services to contribute to the effective and efficient administrative management of the VSAW Department, including the Queensland Off-The-Track (QOTT) Program initiatives and greyhound welfare schemes.

The VSAW Administration Assistant plays an important role in the organisation’s broader operational and strategic objectives of improving welfare outcomes for racing animals in Queensland and ensuring the sustainability of the thoroughbred, harness and greyhound racing industries.

• Perform the day-to-day administrative requirements of the VSAW Department, including processing invoices and payments, participating in the RQ switchboard roster and answering the VSAW general enquiry line, booking travel, reconciling credit card payments and processing expense claims.
• Contribute to the development of data repositories and dashboards across a range of VSAW functions.
• Build and maintain effective working relationships with internal and external stakeholders, including RQ’s Finance and Procurement team, and monitor and communicate stakeholder feedback.
• Contribute to the creation, revision and audit of VSAW processes and procedures to optimise processes and operational efficiency.
• Actively participate in VSAW promotional activities and events.

This is a fast-paced, dynamic environment where your resilience and ability to rise to the challenge will play a key role in shaping the future of our industry. With your results-driven attitude, grit, resilience and “get it done attitude”, you will build trusted partnerships with all stakeholder groups. We recruit values-aligned people into Racing Queensland who lead by example and thrive on delivering results in a high-performance culture.

What does success look like?

Success in this role means becoming a trusted and proactive contributor to RQs mission. You’ll consistently deliver high-quality results, align with our values, and positively impact both your team and the wider racing community. You’ll build strong relationships with stakeholders, demonstrate a commitment to innovation and continuous improvement, and take initiative in driving projects forward. Your ability to balance day-to-day tasks with long-term objectives, while maintaining flexibility in a fast-paced environment, will ensure you thrive and grow in your role.

What we expect from you

• You’re comfortable in a fast-paced environment and always excited to rise to the challenge.
• You’ll channel your resilience, and agility to think fast and adapt to suit the problem at hand.
• You’ll bring a results-driven attitude and excellent people skills to use building trusted partnerships that drive our industry forward.
• You’ll lead by example and thrive on meeting (and exceeding) expectations in a high-performance culture.

What you can expect from us

• Work for a diverse and dynamic multi-code organisation where no two days are alike.
• Make a real impact on the industry, the communities it serves and the great state of Queensland.
• Unlock significant development and career-progression opportunities protecting the integrity of a tri-code Principal Racing Authority.
• Enjoy a warm and inclusive workplace that values diverse perspectives and welcomes contributions from every corner of the business.

Benefits and Perks

We offer a wide range of employee benefits designed to support your wellbeing and professional growth. Flexible working arrangements tailored to your needs, paid parental leave, talent management programs, and opportunities for performance development. We also prioritise your health with a dedicated health, wellbeing, and education program.

RQ values inclusivity and promotes a workplace that actively seeks to welcome contributions from all people.

We recognise, respect and value First Nations people and cultures. We are focused on working with First Nations people to improve service design and delivery, knowing that this will deliver better outcomes for all of Queensland. Please check our First Nations Resources hub for further information.

We encourage people of all abilities, Aboriginal and Torres Strait Islanders, diverse cultures and backgrounds, LGBTIQ+ identities, and all age groups and genders to apply.

Please note the following conditions apply:

• Will be required to undergo a criminal history check.
• Must have the right to work in Australia.
• Understanding/passion/willingness to learn about the sport of racing and nuances associated with the industry