Administration Support Officer

REMONDIS Australia; Sydney; On-site; AUD 52,000 - 66,000; Full time

Job summary

REMONDIS Australia is seeking an Admin Support Officer to join our Head Office in Mascot on a fixed term contract for 12 months. You will play a key role supporting Accounts Payable and general administration, providing customer-focused service to internal and external stakeholders.

Across duties from PO matching and invoice processing to reception and courier coordination, you will help keep the office running smoothly.

Qualifications

• Customer-centric approach and ability to build strong relationships with customers and colleagues.
• Timeliness and organisational skills are essential.
• Excellent communication skills are required.

Responsibilities

• Match purchase orders to supplier invoices and ensure accuracy.
• Verify and process invoices using the OCR system.
• Process employee expense reimbursements via Emburse.
• Monitor and respond to AP email inquiries professionally.
• Provide general support to the Accounts Payable team.
• Answer calls, manage voicemail, and direct inquiries.
• Coordinate courier bookings and outgoing mail.
• Maintain office supplies and support shared staff areas.
• Liaise with external service providers and maintenance contractors.
• Undertake ad hoc administrative duties to keep the office running smoothly.

Skills

Customer service

Communication

Time management

Relationship building

Tools

OCR system

Emburse platform

PO matching

Job description

We are looking for an Admin Support Officer to join us at our Head Office in Mascot on a Fixed Term Contract (12-Months)

key responsibilities will include:

• Accounts Payable Function
  • Match purchase orders (POs) to supplier invoices, ensuring accuracy and compliance with company procedures.
  • Verify and process invoices using the OCR invoice management system.
  • Assist with employee expense reimbursement processing and reconciliation through the Emburse platform.
  • Monitor and respond to Accounts Payable email enquiries in a timely and professional manner.
  • Provide general support to the Accounts Payable team and assist with ad hoc tasks as required.
• Administration & Reception Support
  • Answer and direct incoming telephone calls and manage voicemail messages.
  • Monitor and respond to door intercom and boom gate access requests.
  • Manage the reception email inbox and incoming mail, responding or escalating enquiries as directed.
  • Arrange courier bookings and coordinate outgoing mail and deliveries.
  • Assist with general office administration tasks, including maintaining office and kitchen supplies and supporting the upkeep of shared staff areas.
  • Liaise with external service providers and maintenance contractors, including cleaning, air conditioning, and security providers.
  • Undertake other ad hoc administrative duties as required to support the smooth operation of the office.

Who you are:

• The key to the success of this role is being customer-centric, with the ability to build strong relationships with customers and colleagues alike
• Timeliness and organisation are key in this role
• You’ll be a great communicator, with the ability to engage and inform

Who we are

REMONDIS Australia is part of a global leader in sustainable waste and water management. With a strong local presence and a commitment to making a positive environmental impact, we deliver essential services across the country.

REMONDIS is an Equal Opportunity Employer, and we invite you to be part of an organisation that fosters a diverse workplace. Aboriginal and Torres Strait Islander people are strongly encouraged to apply.