Administration Support Officer

Remondis; Australia; Hybrid; AUD 55,000 - 75,000; Full time

Job summary

REMONDIS Head Office in Mascot is seeking an Admin Support Officer on a Fixed Term Contract (12 months) to join the Accounts Payable and Administration & Reception teams. The role includes PO/invoice matching, OCR invoice processing, Emburse expense handling, AP email management, and broad office support.

Ideal candidates are customer-focused, with strong communication and organisational skills, able to liaise with suppliers, cleaners, and contractors to keep the office running smoothly.

Qualifications

• Customer-centric approach with ability to build relationships with customers and colleagues.
• Strong communication, timeliness and organisational skills are essential.
• Demonstrated ability to coordinate tasks and follow procedures.

Responsibilities

• Match purchase orders to supplier invoices and ensure accuracy.
• Process invoices using the OCR system and assist with expense reimbursements via Emburse.
• Monitor AP emails and provide timely, professional responses.
• Support the AP team and complete ad hoc tasks as required.
• Answer calls, manage reception activities and courier bookings.
• Maintain reception emails and assist with general office administration.
• Coordinate with service providers and contractors to keep the office running.
• Undertake other admin duties to support smooth operations.

Skills

Customer-centric

Strong communication

Time management

Tools

OCR invoice system

Emburse platform

Job description

We are looking for an Admin Support Officer to join us at our Head Office in Mascot on a Fixed Term Contract (12-Months).

Accounts Payable Function

• Match purchase orders (POs) to supplier invoices, ensuring accuracy and compliance with company procedures.
• Verify and process invoices using the OCR invoice management system.
• Assist with employee expense reimbursement processing and reconciliation through the Emburse platform.
• Monitor and respond to Accounts Payable email enquiries in a timely and professional manner.
• Provide general support to the Accounts Payable team and assist with ad hoc tasks as required.

Administration & Reception Support

• Answer and direct incoming telephone calls and manage voicemail messages.
• Monitor and respond to door intercom and boom gate access requests.
• Manage the reception email inbox and incoming mail, responding or escalating enquiries as directed.
• Arrange courier bookings and coordinate outgoing mail and deliveries.
• Assist with general office administration tasks, including maintaining office and kitchen supplies and supporting the upkeep of shared staff areas.
• Liaise with external service providers and maintenance contractors, including cleaning, air conditioning, and security providers.
• Undertake other ad hoc administrative duties as required to support the smooth operation of the office.

Who you are

The key to the success of this role is being customer-centric, with the ability to build strong relationships with customers and colleagues alike. Timeliness and organisation are key in this role. You’ll be a great communicator, with the ability to engage and inform.

Who we are

At REMONDIS, you’ll be part of a cleaner, more sustainable future. We provide comprehensive collection, treatment, resource recovery, and disposal services across industrial, commercial, municipal, and mining sectors. We have a strong local presence, and a commitment to making a positive environmental impact.

REMONDIS is an Equal Opportunity Employer, and we invite you to be part of an organization that fosters a diverse workplace. Aboriginal and Torres Strait Islander people are strongly encouraged to apply.