Administration Support/Office All Rounder Working School Hours

AcuEnergetics; Sydney; On-site; AUD 45,000 - 65,000; Part time

Benefits offered by this job

Supportive management

Positive culture

Job summary

AcuEnergetics operates a Treatment and Wellness Clinic in Birchgrove and is seeking an Administration Support/Office All Rounder working school hours. You will manage the clinic reception, practitioner diary, payments, and administrative tasks across Sharepoint, Excel, Word, and Xero.

The role emphasizes organisation, autonomy, and friendly client-facing service. Work is in-office, 4½ days a week with potential hours growth.

Qualifications

• An administration superstar, who enjoys getting things organised and is efficient and proactive.
• Experienced in a similar role, ideally a clinic.
• Highly organised, detail oriented and can multitask.
• Able to work well autonomously and manage their own job list.
• Able to communicate well – both written and verbally.
• Confident and friendly.
• Familiar with social media.
• Happy to work in a small business environment.
• Available 4 ½ days per week, Monday to Friday.
• Someone who goes above and beyond what’s required.

Responsibilities

• Manage Clinic Reception and busy practitioner diary.
• Take payments for appointments (phone and in person).
• Update documents in Sharepoint, Excel and Word.
• Greet clients and ensure the clinic looks presentable.
• Cashing up and recording sales/payments; generate invoices/receipts in Xero.
• Liaise with Practitioners and communicate clinic updates.
• Assist with marketing: create emails via ActiveCampaign; manage Facebook communications; schedule social posts.
• Website updates and minor edits.
• Database entry for customers and clients.
• Handle workshop enquiries, bookings and materials; assist with postage of orders.

Skills

Administration

Organisation

Communication

Social media

Multitasking

Tools

Sharepoint

Excel

Word

Xero

ActiveCampaign

Job description

Administration Support/Office All Rounder Working School Hours

Administration Support/Office All RounderWorking School Hours in Birchgrove Wellness Clinic

AcuEnergetics® operates within the alternative health sector and has a Treatment and Wellness Clinic, located in beautiful Birchgrove. We are a small business looking for someone to become a valued member of our team who is highly organised, tech savvy, detail oriented with an approachable manner and experience managing a wide range of administration tasks. It’s a lovely place to work, surrounded by great people.

We are looking for someone to work in the clinic (non-hybrid) 4 ½ days a week with the possibility to increase hours in the future.

Role Description:

As a member of our team, you will play a vital role in ensuring the smooth operation of daily company life. Collaborating closely with our director, practitioners, students and clients, you'll handle the day-to-day reception and administrative tasks, enhancing overall workplace efficiency and the satisfaction of our clients and customers.

Currently the expectation for in office hours is:

Monday: 9am-12pm

Tuesday-Friday: 9am-3.00pm

About The Role

Looking after the day to day operations of the clinic including:

Managing the Clinic Reception:

Managing a busy diary for the practitioners who treat at the clinic

Taking payment for these appointments, both on the phone and in person

Updating documents on Sharepoint, excel and word

Greeting clients

Making sure the clinic looks presentable

Cashing up at the end of day, recording sales/payments, creating an invoice/receipt in Xero

Liaising with Practitioners:

Taking payment for room hire

Communicating procedures, changes, clinic updates when needed

Marketing assistance, for example:

Creating emails to send out via ActiveCampaign

Communicating with our students on our FaceBook page

Scheduling social media posts

making minor edits and updates to our website

Database assistance:

Adding customers and clients into our database

Workshop Enquiries and Administration, including:

Responding to phone calls, emails and web enquiries

Taking bookings/payment for workshops

Preparing workshop notes and course materials for students

Assisting with postage of online orders and mail collection.

Key Requirements. The successful candidate should be:

An administration superstar, who enjoys getting things organised and is efficient and proactive.

Experienced in a similar role, ideally a clinic.

Highly organised, detail oriented and can multitask.

Able to work well autonomously and manage their own job list.

Able to communicate well – both written and verbally.

Confident and friendly.

Familiar with social media.

Happy to work in a small business environment.

Available 4 ½ days per week, Monday to Friday.

Someone who goes above and beyond what’s required.

You should be legally able to work in Australia and you’ll need to provide a tax file number.

Looking to start the successful candidate Monday 30 November 2026.

What’s on offer:

Supportive management and culture